Learn how to create, store, and edit Zoom cloud recording files
With so much enterprise collaboration now taking place through video conferencing apps like Zoom, recordings are an essential feature.
The company launched its cloud recording capability in 2021, which allowed licensed users to directly save meeting recordings to an online archive for future retrieval and use. This makes it possible to store one’s recordings in one place, with the appropriate access rights and permissions for sharing. The feature is convenient and intuitive so that if you leave the meeting before ending a recording on Zoom, the file is automatically created and stored anyway.
As a result, teams could record all their conversations by default and maintain complete transparency and accountability, confident of having their discussions documented even if one leaves the meeting before formally ending the recording on Zoom. This is crucial to managing Zoom cloud recordings and making the most of this feature.
A Zoom meeting host has the option of recording the conference. To participate in the meeting, individuals must consent to be recorded. If another person wishes to record, the host must either grant authorization to that person while the meeting is underway or designate the individual as an alternate host. No matter who initiates the recording, they need to follow these steps:
Another way to create a Zoom cloud recording is to enable automatic recording. It is a setting that allows the host to begin recording automatically with the commencement of the meeting or webinar—login to the Zoom web portal as an administrator with the ability to change account settings. Click Account Management, then Account Settings in the navigation menu. To activate or stop automatic recording, go to the Recording tab and switch on the Automatic recording toggle.
A Zoom cloud recording file is automatically stored after it is created. Here are the steps to access it and change the storage location, if needed:
After you’ve captured a session in Zoom, you may cut or trim it by following the instructions below. Trimming your recording affects the replay for your viewers, so no original material is lost.
To begin, go to the Zoom online site. Go to Recordings and choose the recording you want to cut. To access the viewer/editor, hit Play on the recording thumbnail. Click the Scissors symbol in the player’s bottom right corner. Move the play-head arrow keys to the appropriate start and end timings, and you’re done.
Depending on the video layout of your meeting, there are numerous recording schemes for Zoom cloud recordings.
The recording layout follows the video layout of the user or host who initiated the recording. For example, suppose the host provides a participant recording permission, and the participant begins a local recording while being part of the active speaker view. In that case, the layout will be in the active speaker view.
The layouts applicable in cloud-based recordings are:
This is a frequently-encountered question when one starts managing Zoom recordings. You should ideally pick Record and then choose either Record on this PC or Record to the Cloud. When you’re finished recording, press the Stop Recording button. If you fail to do so, the recording will terminate when you leave the conference room. It will be stored either in the cloud of the individual who created the session or in the local storage of your PC.