Have you asked yourself: “How can I show the flight icon on Webex?” If so, you’re in the right place. The flight icon on Webex (a mini airplane) is how you can quickly inform colleagues that you’re out of the office when they search for you on the Webex app.
If you’re planning a vacation or will not be around to respond to your team members for a little while, you can set this icon to show next to your profile picture on Webex. The flight icon should continue to show on Webex until you return and change your status again unless your computer shuts down and automatically logs you out of the app.
Here’s everything you need to know about the flight icon on Webex and the other ways you can showcase your status on the app.
The Flight Icon on Webex and Other Status Options
Like most collaboration and productivity apps, such as Microsoft Teams, Zoom, and Google Workspace, Webex allows you to set your status and share your availability with your team members. Your status will appear as an icon next to your profile picture.
Notably, when you’re on your computer, actively using Webex, the app will automatically set your status to “active.” If you leave the app for a while or are away from your computer, Webex will show your team members when you were last active.
You can only see the availability of people within your organization when you view their profile, send them a message, or search for them on the app. Notably, Webex does allow users to hide their status and availability from specific people. You can hide your status from anyone by right-clicking on a person in your contact list and selecting Show/Hide my availability and status.
You can use the flight icon to show colleagues that you’re currently out of the office. There are various other status options to choose from, too such as:
- Do Not Disturb (Red circle with a white line)
- Sharing a screen or application (Arrow)
- Busy (Orange circle)
- In a meeting (Video camera)
- On a call (Phone icon)
- Quiet work (Moon)
- Active (Green circle)
- Not Active (Clock)
Aside from showing your availability, these statuses also affect how you receive notifications on Webex. For instance, if you’re on a call or meeting or sharing your screen, Webex will automatically suppress notifications for incoming messages or calls.
How Can I Show Flight Icon on Webex?
As mentioned above, the flight icon on Webex is intended to show colleagues when you’re out of the office. You can show this icon alongside a message telling colleagues where you are. For instance, you might add a quick message letting people know you’ve gone to an appointment or you’re on vacation. You can only use this status in Webex if:
- You set automatic out-of-office replies in Microsoft Office or Google Calendar.
- Your calendar is integrated with the Webex application
If your calendar (Microsoft Outlook or Google Calendar) is integrated with Webex, go to your calendar application and set up an automatic out-of-office response for the time you’re going to be away. Your status in Webex should automatically update within 20 minutes.
People will see the flight icon next to your profile picture when they @mention you, see your name listed in a Space list, or message you directly. They’ll also see this icon in the results when they search for your name or see your name in the “People” list on Webex.
Troubleshooting Out-of-Office Status Issues
If you don’t see the flight icon on Webex after setting your out-of-office replies in your calendar, the first step is to check that your applications are properly synced. On a Windows computer, if you’re using the Outlook Calendar application, open the File menu and click on Automatic Replies.
Check that the option to Send Automatic Replies is enabled. Then, enter the message you want to share with team members and click OK.
If you’re using a Mac computer, click on the Tools tab in Outlook, select Out of Office, then configure your Autoreply settings.
Remember, changes can take up to 20 minutes to apply to your status. If you still don’t see the icon next to your profile picture, try logging out of the Webex app and logging in again.
Setting a Custom Status
If you’re having trouble showing the flight icon on Webex or want to share more information about your availability, you can set a custom status on Webex. This allows you to add your own message and a unique icon to your profile picture on the app.
