Think about the amount of time you spend booking (or trying to book) a meeting room. Now multiply this by the number of employees that might ever book a meeting room in your business. For small businesses, this might be a small but precious amount of time. For enterprises, the time wasted failing to book a meeting room first time could be astronomical. This is why Zoom.ai has introduced its new room booking feature. Integrating with Microsoft Teams Rooms, Google and Robin meeting environments, booking a meeting room can finally be a quick and efficient process.
What happens to my meeting?
When scheduling a meeting, users can now simply tell their Zoom.ai assistant how many people they need a room for and an available room will be suggested. This simple task often takes minutes, if not hours to finalise when conducted by humans - checking, double checking and then cancelling the original booking if a real drain on productivity. The Zoom.ai room booking feature also includes the following features:
- Out of the box integration: simple connection to Microsoft Office 365 rooms, Google rooms or RobinPowered meeting rooms
- Seamless room synchronisation: meeting rooms are booked at the exact moment the meeting is booked - meeting rooms are booked at the exact moment the meeting is booked so that you are getting the most accurate availability data
- Customise locations: Users can set meeting rooms to be building specific so the room booking feature doesn't book a meeting in a room inaccessible to team members
- Location-based booking - Enterprises have large campuses and different buildings, and their meetings span those. Get help with location-based booking and make it easy by creating "favourites"
- Favourite rooms: Users can specify their favourite rooms so Zoom.ai learns to prioritise preferences if rooms are available - users can even order the list of favourite rooms; with the room at the top having the highest preference
How does it work?
When creating a new meeting room in either Microsoft, Google or Robin, users simply need to ask for a meeting room for a specific number of people to be added. To ensure the capacity is never missed, the feature will even prompt a user to update the number of people required so a meeting room is always accurately booked.
When meetings are postponed or cancelled, the room booking feature looks after this too. If a meeting is pushed back, the associated meeting room is made available and the new time may receive a new meeting room if the previous room is fully booked. If a meeting is cancelled entirely, the meeting room is made available again.
