Theta Lake has launched the first compliance solution for virtual whiteboard Mural.
The tool captures whiteboard content, including text and rich media, before archiving it for governance and recordkeeping. It will also analyse content to automatically flag compliance and security risks.
Theta Lake CEO Devin Redmond said: “The Mural visual collaboration platform is a vital and burgeoning part of the modern collaboration and unified communications first workplace.
“Knowledge workers crave the ability to brainstorm and visualize project driven work in real time and in a workspace over time. For regulated organizations this presents challenges as compliance solutions for platforms like Mural have not existed to date and legacy archiving solutions simply can’t cover this new communication type.
“We are delighted to bring the first virtual whiteboard compliance solution to market that enables customers to capture, integrate while augmenting search for existing archive tools and identify risk. With our Mural integration, regulated customers can collaborate, brainstorm and ideate with confidence knowing that compliance teams can preserve records, effectively search them and detect risk and to align with regulatory requirements.”
Modern Challenges
Theta Lake said the modern workplace cloud environment is ever-changing and presents challenges for organizations that face governance, risk, and compliance regulations across a number of fronts.
A lack of visibility into new mediums like virtual whiteboards can result in more unsanctioned shadow IT workarounds.
In-house legacy email archiving solutions are not capable of capturing dynamic content like GIFs and images in a canvas while preserving context and fidelity, making it nearly impossible to ascertain levels of risk or hazard.
Theta Lake said legacy archiving tools impose strict limits on file sizes and infinite digital whiteboard canvases can be quite large due to their persistent nature. Meanwhile, a lack of compliance support can lead to reluctance in sanctioning digital collaboration spaces, frustrating end users and hampering their productivity.
The Solution
Mural can be seamlessly integrated with Theta Lake to capture all text and related metadata, along with daily snapshots of the entire virtual canvas stored as a PDF preserving context and fidelity. This makes review easier for compliance teams and eDiscovery personnel.
Theta Lake can also act as an archive connector, journaling captured content to existing archives. Theta Lake can provide upstream and downstream reconciliation detailing the origins and location of content on a digital canvas in Mural for a demonstration to auditors and other relevant parties.
More than 85 artificial intelligence-powered pre-built classifiers are available to identify and flag risks within activities and content in a Mural digital collaboration space, such as data leakage of sensitive and personal information, misconduct, regulatory compliance, and more.
Records and logs are searchable to perform rich eDiscovery in real-time, across a variety of filters, including date ranges, participants, and detections. You can customize retention policies, apply legal holds, and generate auditor reports from a single, secure platform.
