Microsoft Teams has emerged as one of the most powerful tools for workplace communication and collaboration in the market. Today, more than 300 million people use the platform monthly to connect with colleagues, share information, and facilitate teamwork.
Thanks to the continued rise of remote and hybrid work strategies, demand for solutions like Teams has increased. However, companies need more than just the right collaboration software to unify their teams, they also need a way of planning, organizing, and optimizing their physical office space.
Workplace management platforms have become increasingly valuable in the new age of work.
Here are some of the core benefits the Yeastar Workplace app can offer to business leaders and their employees.
What is the Yeastar Workplace App for Teams?
Yeastar Workplace is a flexible-first workplace management solution designed to help companies unlock greater levels of efficiency and productivity in the modern office. Specially designed for the future of work, the one-stop solution helps organisations to optimise space resource allocation and utilisation in hybrid workplace environments.
The solution includes:
- Meeting room booking technology: A comprehensive meeting room booking system allows companies to leverage tools for room scheduling, real-time availability insights, check-in and auto-release, and more, all in the same convenient location.
- Desk booking technology: With the Yeastar Workplace desk booking system, companies can enable desk sharing and flexible seating to support the hybrid workforce. Some highlight features include interactive floor maps, hot desking, fixed desks and flexible desks, colleague locator, team space, and more.
- Visitor management systems: The visitor management system in the Yeastar Workplace app ensures companies can manage who comes into the office or business environment with visitor pre-registration, touchless check-in, visitor logs, and host notifications.
Yeastar Workplace integrates with additional hardware devices and third-party systems to create a unified and efficient workplace management ecosystem and elevate employee experience. With Yeastar Workplace, companies can streamline employee booking requirements, manage spaces more effectively, and even leverage real-time insights into crucial workplace analytics.
“Yeastar Workplace helps businesses create flexible, efficient, and engaging workspaces while saving on real estate costs,” said Prince Cai, Vice President of Yeastar. “With a comprehensive workplace management suite, Yeastar is well positioned to help businesses adapt their offices to hybrid work.”
The Benefits of Yeastar Workplace for Microsoft Teams
For Microsoft Teams users, the comprehensive Yeastar Workplace app offers an easy way to leverage all the benefits of Yeastar’s complete management and booking service within the Teams environment. Rather than having to jump between different apps to manage visitors, desks, and meeting rooms, Yeastar Workplace can be added to the Teams app as a tab and users can access all the insights and tools, they need in one convenient place.
Yeastar’s fully integrated app allows business users to quickly monitor who is in the office, what resources they’re using, and what amenities might be available to other members of staff without having to leave the Teams environment. The core benefits of the technology include:
- Quick and easy space bookings: Streamline the process of meeting scheduling and room booking in one place within Teams. Users can rapidly book a desk or a room using a built-in interactive floor plan within Yeastar Workplace app. There are filters available for searching through rooms based on their amenities or the number of users they can accommodate. Plus, when a user books a meeting, they can automatically notify attendees and share a convenient Teams meeting link in seconds.
- Interactive office map: With real-time office visibility, business managers and employees alike can leverage a behind-the-scenes view into the layout of the office at any given time. Users can see which spaces are available to use, whether it’s a desk or a meeting room. There are also timeline views available to show when certain spaces will become available. Employees can also quickly search and locate co-workers to see where they are sitting or scheduled to work, so they can book a desk near them.
- Convenient visitor management: Business leaders can ensure they’re delivering the best possible experience to visitors in the office environment with an end-to-end visitor management solution. The Yeastar Workplace app includes everything companies need to invite customers and visitors to the office with an advanced scheduler page. There are also automation tools for visitor screening, welcoming, onboarding, and more.
- Notifications and updates in Teams: Stay up to date with resource allocation and usage through convenient room booking notifications and more within the Microsoft Teams environment. Business leaders and employees can send staff members automated reminders to inform them of room booking, booking edits, booking cancellation, upcoming meeting reminders, check-in reminders, meeting extensions, etc. These messages are all sent directly to via Teams chat.
- Behind-the-scenes insights: The Yeastar Workplace app for Microsoft Teams help to ensure business leaders can make the most out of their resources with valuable insights and analytics. The platform offers a convenient and holistic view of space utilisation and visitor behaviours, with overviews of trends and patterns according to specific time frames. Users can even take advantage of advanced reporting across a range of usage statistics to make better, data-driven decisions regarding workplace design.
“We are excited to offer this solution for businesses that use Microsoft Teams. With this solution, Teams can work more than just a collaboration platform to help you manage your hybrid work environment and prepare for the future of work,” Cai added.
Optimise the Workplace with Yeastar Workplace Teams App
Yeastar’s Workplace app for Microsoft Teams ensures companies in all environments can book the office space they need.
Everyday team members can take full advantage of convenient tools for meeting and space booking, minimising double bookings, distractions, and missed meetings. At the same time, Office managers can use the technology to stay in control of space allocation, preserve workplace compliance, and even make better decisions about workplace design.
With everything companies need to manage their workplace in one convenient environment, Yeastar opens the door to more efficient, productive business operations.
