Zoom is launching Zoom Notes to enable users to collaborate before, during, and after meetings.
With these new Notes, users will be able to create and share content within Zoom Meetings, while working alongside others on calls to gain real-time contributions.
As a result, they will no longer need to switch between Zoom and third-party applications, which will save time and reduce distractions.
Moreover, users can continue working in Notes outside of meetings and share them for collaborative input at any time.
Darin Brown, Head of Productivity Applications at Zoom, said: “We wanted to offer a clean user experience that allows users to create agendas and notes while staying within the Zoom platform instead of jumping to other content management tools.
“With Notes, it’s seamless to create and share personal and collaborative notes in and out of meetings.”
How to Use Notes
Diving deeper into the practical usage of Zoom Notes, users can create their notes, set an agenda, and share it with the other meeting attendees before a meeting.
If you want to set up a note during a meeting, you can open Notes, share it with meeting participants, and then work together on them.
Alternatively, users can share notes after a meeting with anyone they wish.
Existing notes can be easily accessed from the in-meeting navigation bar, as well as the option to begin a new note.
Note creators can initiate sharing sessions during meetings in order to collaborate in real-time, in the same way as Zoom Whiteboard.
Features of Notes
Zoom Notes includes, what Zoom calls, a “robust editor” and “extensive formatting options”, like font, styling, bullets, colours, and more.
Users can also add links and images to Notes, while their content is regularly auto-saved to help prevent any potential loss of content.
Notes cater to both short and simple memos to lengthy note-taking and documentation with a “clean workspace”.
The users who create notes can choose who they give access to during and after meetings.
If attendees join a meeting late and the notes have already been shared, they will see the shared note at the top of their Notes tab in Zoom’s client.
Users can also multitask by taking notes during a meeting or expanding and collapsing the right panel to take notes on another screen.
The Zoom Notes dashboard also provides the ability to sort, filter, and share notes.
Users can leverage key management functions, such as favouriting a note for later, as well as deleting, editing, or sharing a note from the dashboard.
According to Zoom, Notes will be rolled out in the coming weeks and it will be available to all users at no extra cost.
Last month, Zoom announced two solutions to enhance its Zoom Events portfolio, in the form of Production Studio for Zoom Events and a mobile app.
These new offerings will help event professionals streamline the hybrid experience, grow their reach, and engage, inform, and connect with viewers.
Also in August, Zoom published its Q2 2024 earnings report, which saw the company placing artificial intelligence and Zoom Phone in the spotlight.
Q2 revenues grew year over year by 3.6 percent to $1.14 billion, which Eric S. Yuan, Zoom CEO partly attributed to Zoom IQ Meeting Summary, Zoom Intelligent Director, and Team Chat Compose helping to bring “value and enhanced productivity to our customers”.
