Most large organisations are no longer debating whether automation matters. The chief predicament is that automation has arrived unevenly. Finance, supply chain, and core IT operations have benefitted from years of investment in workflow engines and orchestration platforms. The digital workplace has not.
Unified communications and collaboration environments are distinctly resistant to traditional automation. They often span multiple vendors, overlapping interfaces, and deeply nested configuration models. Even routine tasks, such as user onboarding or service changes, can require dozens of parameters, manual checks, and specialised knowledge. As CIOs push for standardisation and scale, these environments too often become bottlenecks rather than accelerators.
The result is a familiar pattern of fragmented scripts, brittle integrations, and automation initiatives that struggle to survive platform updates or organisational change. This is precisely the gap the concept of an automation fabric is designed to address.
- The Automation Fabric for the Digital Workplace: Bringing Connected Automation to UC, Security, and Collaboration
- Inside the Digital Workplace Automation Fabric: How Enterprises Are Transforming UC & Collaboration
What a Digital Workplace Automation Fabric Means
It’s critical to note up front that an automation fabric is not another workflow tool. It is an architectural approach that connects automation, monitoring, analytics, and AI into a coherent, closed-loop system. Applied to the digital workplace, it moves beyond task execution to continuous optimisation across UC, collaboration, security, licensing, and related services.
As Bill Dellara, VOSS’s Chief Product Officer, put it: “automation has always been the utopia, but the realities of implementing it have been the challenge. What’s changing now is the ability to align automation to real business outcomes, using something mature and proven rather than experimental.”
This distinction is key. Traditional automation focuses on isolated workflows. An automation fabric assumes constant change and is tailor-made to absorb it.
The Four Pillars That Make Automation Durable
At its core, a digital workplace automation fabric rests on four interdependent pillars. Automation executes repeatable actions such as onboarding, service requests, and configuration changes. Monitoring observes service health and user experience in real time. Analytics contextualise that data, revealing cost, usage, risk, and performance trends. AI connects the system, enabling prediction, recommendation, and autonomous resolution.
The power lies in their integration. “Being able to identify an issue, analyse it, and then use automation to fix the configuration is where the real value comes from,” Dellara explained. “That only becomes possible when those pillars are designed to work together, rather than bolted on afterwards.”
This closed-loop model elevates automation from a static capability into a living system.
Why the Digital Workplace is Different
Even organisations standardised on a single UC vendor face extraordinary complexity. Email, messaging, voice, meetings, and contact centre applications each introduce their own management layers. With the addition of hybrid architectures and evolving cloud APIs, the technical burden escalates rapidly.
VOSS customer data shows that even a “simple” onboarding workflow can require orchestration across 30 or more APIs. “On the face of it, it should be simple,” said Dellara, “but technically it’s orchestrating dozens of integrations, parameters, and dependencies.”
This is why general-purpose automation platforms regularly fall short. They lack the embedded domain knowledge required to abstract that complexity safely and sustainably.
The Business Case CIOs Actually Care About
The financial and operational impact of a digital workplace automation fabric is measurable. In one VOSS deployment, customer onboarding times dropped from five to ten days to a matter of hours, while the number of post-onboarding support tickets “fell off a cliff”.
More broadly, the benefits accrue across several dimensions. Operational costs fall as manual effort is removed. User lifecycles become consistent and auditable. Vendor agility improves as automation is decoupled from individual platforms. Governance is simplified through policy-driven execution. Service quality rises because configurations are correct by design.
As Dellara noted: “automation adds consistency. It applies the rules every time, rather than relying on administrators to remember a hundred steps without getting distracted.”
Choosing the Right Platform
For CIOs evaluating tools, the fundamental question is maturity. Does the platform handle a single use case, or does it manage the environment holistically? Can it evolve as vendors change? Does it integrate cleanly with ITSM, orchestration frameworks, and emerging AI agents?
The hidden cost of building in-house is not development, but maintenance. Scripts break, APIs change, and knowledge is concentrated in a handful of engineers. “That’s time your UC experts aren’t spending improving the service,” Dellara warned. “They’re keeping fragile integrations alive.”
Building can make sense for narrow, tactical needs. However, enterprise-wide automation requires repeatability, resilience, and in-depth domain expertise. An integrated platform brings those capabilities pre-built, reducing risk and accelerating time to value.
VOSS positions itself as a ready-made digital workplace automation fabric, a specialised layer that plugs into the broader enterprise automation strategy without forcing organisations to reinvent it. “You get the integration out of the box,” Dellara said, “and the control stays with the digital workplace team rather than being buried in custom code.”
From Ambition to Execution
Successful organisations start small but think systemically. Clear outcomes, rapid proofs of concept, and incremental expansion allow teams to assess maturity without over-engineering. “You don’t need six months at a whiteboard,” Dellara observed. “You can crawl, walk, and run, and still get to value quickly.”
CIOs should no longer ponder whether to automate the digital workplace, but how mature that automation truly is. Is their automation, monitoring, analytics, and AI connected? Can they adapt as vendors and business needs change?
VOSS offers CIOs a practical answer in the form of a proven digital workplace automation fabric that delivers automation maturity without the burden of building it alone. The opportunity is about agility as much as efficiency, particularly invaluable at a time when collaboration platforms are increasingly defining business performance.
To assess the maturity of your digital workplace automation fabric and explore how VOSS can integrate into your broader enterprise automation strategy, find out more here.
