Founded in 2015, Tasks in a Box is a task management solution provider that helps you save time that you would have otherwise in unproductive meetings. The company is based out of New York and caters to large organisations such as Microsoft, Marriott, Deloitte, and LinkedIn, in addition to several small and mid-sized players. Tasks in a Box can be enabled as a meeting add-on so that there is a clear agenda, everyone has access to the relevant documents, all action points are duly noted, and stakeholders are on the same page – all with minimal manual effort.
Tasks in a Box integrates with several popular meeting solutions, including Zoom, BlueJeans, GoToMeeting, and Microsoft Teams. Importantly, you can use Tasks in a Box from any platform, be it an iPhone, an Android mobile device, a Windows desktop, a MacBook, or the web.
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Tasks in a Box launched its dedicated application for Microsoft Teams in 2018. It is currently in version 1.0.6 and is rated an impressive 4.8 out of 5 by 21 Teams users on Microsoft AppSource. Customers appreciate that it helps “get more organised” and get a lot done using the free version.
The Tasks in a Box app for Teams allows you to enter multiple tasks and deadlines, assign them freely, and optimise meetings through task-based agendas. There’s also an Outlook and SharePoint app if you’re interested.
Inside Tasks in a Box for Microsoft Teams
Tasks in a Box is a platform aggregating all your meeting information in one place. And from this centralised location, you can take notes, action points, agendas, and follow-ups. Tasks in a Box integrates with several meeting and productivity tools such as Dropbox, Google Drive, OneNote, Outlook, and Microsoft Teams to achieve this. It is a bidirectional integration, which means that the meeting data generated by your Teams (and other) apps will reflect in the analytics insights on the main Tasks in a Box platform.
While there is a free version of the platform that supports Microsoft Teams, it is recommended that you purchase a subscription starting at $5.25 per user per month to collaborate across unlimited users.
With these prerequisites out of the way, let’s take a closer look at the features you can expect with Tasks in a Box for Teams.
- Project templates – Tasks in a Box allows you to organise your tasks as per pre-configured project templates. For instance, you can have different swimlanes for currently ongoing tasks, on hold, and scheduled for the future. These templates are fully customisable.
- Checklist templates for recurring tasks – Templates can also be used to manage recurring tasks and reduce your planning efforts. For example, if you are scheduled to conduct standup meetings every day, check-ins twice a week, and a retrospective on Fridays, you can schedule these automatically using checklist templates.
- Meeting optimisation – Tasks in a Box helps optimise Teams’ meeting experience and eliminate inefficiencies. You can create a shared agenda with other meeting participants, take notes during the meeting, auto-share meeting minutes, and initiate follow-up actions.
- Responsive mobile app – The Tasks in a Box app for Teams is designed to give you the same experience on mobile as on desktop. This is helpful when working remotely, on the go, or checking in on your team and the week’s itinerary outside work hours.
- Multichannel notifications – The app keeps you notified about task-related events through several channels. There are the usual Teams notifications, along with an activity feed that lists when tasks are completed and keeps you informed about project updates. You can configure the app to send you email notifications in scenarios where you cannot access Teams.
- Synchronisation with your calendars – By synchronising with multiple calendars, Tasks in a Box can give you comprehensive scheduling information in Teams. For instance, you can sync the app with your task lists and projects on SharePoint to drive better visibility.
- Advanced task permissions – You can specify task permissions to regulate how users interact with and modify tasks.
Why the Tasks in a Box App Makes a Difference
Tasks in a Box has a simple, easy-to-use UI and integrates with your favourite productivity apps while enabling a full-featured experience on Teams.
What We Think
As remote work necessitates multiple collaboration tools and platforms, the app can dramatically streamline your work.
Download it here.
