It Takes More than Encryption to Secure Collaboration

Elliot Mulley-Goodbarne

Intel Unite Solution brings easy-to-use collaboration with all the security features a solution of its time should have

Insights
It Takes More than Encryption to Secure Collaboration

It’s not hard to think of how industries have been changed by the pandemic, including the way we work and collaborate. Network security is a hot topic and the conversations are typically around insecure home networks and the outdated technology — and unpatched software —that employees use to log into their daily Teams meetings. 

Although encrypting data generated during a collaboration session is obviously crucial, there are many other features designed to protect information and privacy that any modern collaboration solution must have. These fall into two categories: in-session controls and admin-level controls. Let’s take a look at both.

In-session controls primarily safeguard access to a session, keeping unauthorized participants out or letting guests in:

  • PIN access

The requirement of entering a PIN to connect to a meeting helps prevent unauthorized access. This PIN is typically configured by IT Admin and should change at regular intervals to provide greater protection.

  • Protected Guest Access

Just as important as keeping unauthorized people out is allowing guests in. Any guest access feature, however, should ensure that guests can participate more securely without accessing an organization’s network. 

  • Participant list view and participant expulsion 

When it comes to detecting threats, the more eyes the better. A list of session participants should be available to everyone in the session. If the session is not moderated, anyone can disconnect any other participant, denying them further access to the session (whereas in moderated sessions, only the moderator can disconnect a participant).

  • Meeting lock 

The ability to lock a meeting prevents new users from joining. As with the participant expulsion feature, if the session is not moderated, any participant can lock a session, in moderated sessions, only the moderator can lock the session.

Admin-level controls

As the name suggests, these are those security features that only IT administrators have access to. Such controls include:

  • Role-based security 

Based on their role managing the software, IT administrators can be assigned different permission levels.

  • Preassigned moderator

The session can only be managed by a moderator who has been assigned those permissions by IT. In strict mode, participants cannot present without the moderator’s permission. This is a feature especially useful in K-12 education.

  • PIN rotation frequency

Like passwords, PINs are more secure if changed periodically. A modern collaboration solution will autogenerate a new random PIN at default intervals or at intervals specified by IT administrators. 

  • Keystroke lockout

The keystroke lockout feature allows IT administrators to disable certain keys or combinations of keys that could be used to by hackers to gain access to a computer

The Intel Unite® solution

The Intel Unite solution is an easy-to-use, flexible collaboration solution that, along with end-to-end encryption, incorporates all these protections and more. It is flexible, easy-to-use way to deliver a more secure, manageable, high-quality collaboration experience.

To find out more about the Intel Unite solution click here.

 

 


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