If you run a company that manages multiple documents, proposals, and quotes every day, then you need a secure and reliable way to handle that crucial content. The right collaboration tool ensures that team members can work together on essential tasks, while giving you a crucial auditing trail for compliance purposes.
XaitPorter is a popular cloud-based collaboration tool that supports multiple users simultaneously crediting and editing documents or proposals. The XaitPorter application even comes with versioning control that ensures that you’re not accidentally overwriting critical documents or creating multiple copies of the same file.
Let’s see what you can accomplish with XaitPorter.
Features of XaitPorter
XaitPorter is an intuitive collaboration tool designed to help companies create winning proposals faster. A comprehensive solution for co-authoring and document automation, XaitPorter provides teams with a service that allows them to edit, organise, and manage documents with simplicity and speed. Key features include:
- Quick and easy file sharing
- Multi-browser support
- Customisable bid and proposal templates
- Export to a range of file formats
- Task management
- Workflow management
- Real-time commenting and annotations
- Versioning control
- Dashboard progress tracking
- Easy-to-search content library
- Cloud storage for reliability
Benefits of XaitPorter
Both a document management and online collaboration tool, XaitPorter gives users a hub through which they can produce any kind of document and share that information with members of their team. As a cloud-based solution, XaitPorter ensures that any member of your team can work on a centralised document from any environment. Automatic syncing ensures that the latest version of your files is always available. Benefits include:
- Simple, centralised content: In a world of email, data can be difficult to track. Documents sent back and forth between different email addresses can end up getting lost, or team members may accidentally edit the wrong version of a file. With XaitPorter, you improve workplace efficiency by making sure that everyone can find the information that they need in a single, secure space.
- Version Control: Version control is an integral part of the XaitPorter experience. The solution ensures that you can always roll back to a previous version if you accidentally overwrite important information. This means that you don’t need to save multiple versions of the same file in your knowledgebase.
- Collaborate more efficiently: XaitPorter is explicitly designed to help make the creation of bids and proposals faster, and more efficient. Xait claims that companies can produce documents up to 70% faster when everyone works together in the same unified environment. The dashboard provides an overview of every step of your project, from task assignment, to deadlines, pending comments, and more.
- Download documents in any format: Eliminate the stress of having to convert files after you’ve downloaded them to your computer. Users can export their proposals in RTF and PDF format without any additional work. You can even customise your documents with personalised templates featuring your brand colours.
- Easy-to-Build content library: XaitPorter doesn’t just speed up the creation of high-quality documents, it also allows you to build your own content library ion the cloud, so you can access the information you need instantly, from any environment. Users can also create secure links to help other members of a team find a specific proposal.
Target Market & Regional Availability
XaitPorter is a tool designed to support any company dealing with proposals, bids, or large numbers of documents. The solution is useful for small, mid-sized, and large enterprises, although it claims to be most effective in certain industries, such as the technology, facilities management, pharmaceutical and healthcare sectors.
How to Buy & Pricing
The price for XaitPorter is not available online today. Customers interested in adding the tool to their collaboration stack can contact Xait and request a free demonstration. Once your demo is complete, you’ll be able to build a paid strategy based on the unique needs of your company.
Finishing Thoughts: Pros, Cons, and Alternatives
XaitPorter is all about streamlining the proposal and bid process for companies of any shape or size. By giving everyone in your organisation a secure place that they can work together on the same document, XaitPorter keeps employees connected around the globe. The workflow solution allows business leaders to assign writers, approvers, and reviewers with their distinct deadlines, and immediately accelerate business performance.
Pros:
- Create documents up to70% faster
- Automate document proposals easily
- Assign different deadlines to specific members of your team
- Find documents easily with your searchable asset library
- Export documents in any file format you choose, with custom branding
- Easily collaborate with teams located across the globe
Cons:
- Limitations when working with Excel files
- Large documents can be challenging to navigate
- You may need to train your employees to use the tool
Alternatives to XaitPorter include:
- Qwilr
- Better Proposals
- Socket
- Proposify
