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Team Collaboration 101: What IS Team Collaboration Software?

What you should know about Team Collaboration software

Team Collaboration Apps
Team Collaboration Apps – a world of choice

Team collaboration software refers to any kind of web tool that helps to coordinate one or more people within an enterprise, potentially offering solutions for management, tracking the development of a project, and more. From calendar sharing solutions to conferencing software, team collaboration solutions make it easier to ensure that a team can work tightly together, even when some members work remotely.

Commonly, “Team collaboration software” is simply the title that’s used for any integrated solutions that combine a suite of team-management tools in a single product. Most modern services will include app-based or web portals with synced mobile solutions to keep people cooperating well on-the-go.

For businesses, team collaboration software provides a way to streamline communication, and the most sophisticated solutions make it possible to keep all correspondence, relevant files, and to-do lists in one location – ideal for tracking the progress of any project.

Key Features and Benefits of Team Collaboration Software

So, what makes Team Collaboration software so ideal in today’s professional landscape? Well, it offers a range of useful features to start with, such as:

  • Unified Communications: When you combine virtual meetings with group chats, text messages, and emails, it can become all-too-easy to lose who said what and when, or miss an important message. Good software draws everything together into a single, simple solution.
  • Calendar Integration: With calendar integration features, you won’t need to manually input tasks, meetings, deadlines, and other important elements, which means there’s less space for conflict and confusion.
  • Activity Streams: Check out who’s working on what at any given time, so you can ensure that no-one is dropping the ball.
  • Conferencing: Team collaboration conferencing solutions allow you to further integrate all of the communication on a project.
  • File version control: As attachments constantly move back and forth during a project, a versioning feature helps to limit questions and confusion. Usually, changes can be made in a live document, with a reliable paper trail.
  • Remote file access: Cloud-based storage means that working from the road is simple, with the ability to open a document at any time.
  • Screen sharing: Whether it’s used for presentations, training, or customer service, the ability to check out someone’s screen helps to streamline business processes.

Team Collaboration 101
What to Include in a Team Collaboration Software Solution

When you’re choosing your own ideal Team Collaboration service, it’s important to look for:

  • Ease of Use: If team collaboration software is too complicated, it will simply add to the chaos of the average workday and mean that people continue to lose track of the conversation. That’s why it’s important to have an intuitive UI with all the features you need most.
  • Targeted and Integrated messaging: While the ability to store conversations centrally is just one part of a team collaboration tool, it becomes more useful if the commenting is integrated with the files themselves. It can also be useful to have the direct ability to tag contributors.
  • Integrations: As we face “app overload”, the last thing enterprises want is for their Team Collaboration solutions to become another “problem” that busy employees need to check. Integration with the tools you already use makes managing systems easier.
  • Mobile: Since one of the main benefits of collaboration software is the opportunity to integrate with existing mobile services, it makes sense that the tool should work properly with mobile devices. As most products are cloud-based, they will come with native mobile apps. This, alongside robust syncing is crucial for any Team Collaboration tool.

Final Thoughts

When you’re searching for great team collaboration software, it’s important to remember that the right services can give you an edge throughout a project life-cycle, from strategy and planning to follow-up. These services cut down on the common problems that plague most projects, from file versioning, to scattered email trails and missed communications.

Before you make a choice, remember to consider those who are going to be most affected by your collaboration choices: your employees. Your staff need to feel comfortable using the team collaboration you implement, otherwise the upgrade is likely to be a failure.


Team Collaboration Series Sponsors

Alcatel-Lucent Enterprise

Alcatel-Lucent Enterprise are a global vendor of business communications solutions including team collaboration, UCaaS and CPaaS.

Cisco Phone System Reviews

Cisco are a global leader in Unified Communications, Collaboration and Cloud based telephony.


Fuze was positioned as a leader in the Gartner Magic Quadrant for Unified Communications as a Service (UCaaS) in 2016.

RingCentral Office

RingCentral is a publicly traded provider of cloud-based phone systems for businesses. It is headquartered in California and has offices worldwide.

Unify Phone System Reviews

Formally known as Siemens, Unify is an Atos SE company. Unify is headquartered in Munich, Germany and is present in over 100 countries.


  1. Matt Lovato August 1, 2017

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Rebekah Carter

Written by Rebekah Carter

Hi I’m Rebekah, I have an unwavering passion for the technology sector, and I regularly stay up to date with the latest in UC and Cloud