The article provides a snapshot of the vendors featured in our Medium Meeting Room Marketplace.
As modern office spaces evolve, demand for medium meeting room kits and mid-sized solutions is increasing. By 2030, the value of the global conference room landscape is expected to double, demonstrating a demand for immersive, inclusive spaces.
Mid-sized meeting rooms, often intended to host between 5 and 11 participants, are valuable for bringing professionals together for collaboration, creativity, and even training sessions. Used correctly, the right kits and devices can bridge the gaps between staff and contacts worldwide.
We’ve developed this market map based on our years of experience working with meeting room and UC device vendors, exploring the top medium meeting room vendors.
- Sennheiser
- Atlona
- AudioCodes
- Barco
- Biamp
- Bose
- Cisco
- ClearOne
- Coolpo
- Crestron
- HP/Poly
- Huddly
- Jabra
- Lenovo
- Logitech
- Maxhub
- Neat
- Owl Labs
- QSC
- Q-SYS
- Wolfvision
- Yamaha
- Yealink
Sennheiser
Sennheiser is a leader in the audio landscape, offering a wide variety of customizable devices for meeting rooms. The brand’s solutions for medium meeting room spaces include the TeamConnect ceiling-mounted microphone, with a coverage of up to 40 m2. There’s also the TeamConnect Bar M, an all-in-one device with 6 microphones, 4 speakers, and built-in 4K video enhanced by AI.
Companies can leverage multiple mounting options, full remote control access through Sennheiser Control Cockpit, and brand agnostic integrations. Plus, Sennheiser’s tools include encrypted communication control for secure content transmission. Organizations can even choose to combine multiple speaker systems, mounts, and cameras into a full-room kit.
Atlona
Global provider of AV solutions, Atlona produces various technologies for training, support, and team collaboration. Companies creating their own medium meeting room environments can leverage USB camera and speakerphone solutions alongside tools like the Omnistream system for comprehensive AV over IP connectivity.
Atlona also offers a range of room scheduling and room building tools, touch-free AV devices, and even device management software. Atlona room kits for mid-sized meeting rooms combine all of the tools organizations need for a pre-configured conferencing experience into a single bundle, ready to connect with UCaaS and collaboration apps. The core offering from the company is the AT-ARK-MC-104-KIT, specially designed for up to 10 meeting participants.
AudioCodes
Known for a range of robust collaboration solutions, AudioCodes produces meeting room kits and equipment for various industries. The company’s solutions include the AudioCodes Room Experience (RX) suite, which combines innovative software with products from leading unified communications vendors in a comprehensive bundle.
Equipment designed for medium meeting rooms includes AudioCodes RXV200-B20 Android-powered solution, with a powerful audio bar, touchscreen tablet, and a speakerphone system. For Windows-based rooms, the RXV100-B20 aligns a video bar system with a computing system, pre-integrated with Microsoft Teams Rooms and Zoom Phone. Companies can also extend their device portfolio with add-on cameras, speakerphones, and displays.
Barco
Belgian technology company Barco specializes in imaging and digital projection technology. The company’s medium meeting room solutions are software agnostic, aligning with conferencing software like Microsoft Teams and Zoom. They also allow companies to wirelessly connect room cameras, microphones, soundbars, speakers, and even “ClickShare” conferencing tools.
Barco’s ClickShare Present solution allows teams to instantly present content from any device in any room, without cables, with interactive touch-enabled support and annotation. Barco also offers a range of plug-and-play video bars, with free firmware upgrades and remote management software included. The video bar range is even carbon neutral for companies investing in sustainability.
Biamp
Promising to help optimize collaboration with Unified Communications and Bring-Your-Own-Meeting (BYOM) solutions, Biamp produces a flexible range of medium meeting room kits. Biamp recommends either the MRB-M-X400-C room bundle or MRB-M-SCX400-C room bundle, with integrated video, audio, and AI tracking capabilities for mid-sized conferencing spaces.
The hardware eliminates excessive cabling and features acoustic echo cancellation to improve clarity for all participants. There are also beam-tracking microphones with built-in technology to manage peak audio signals. Biamp’s products can be combined with conferencing bars, cameras, amplifiers, and intuitive software like Microsoft Teams or Zoom.
Bose
Well-known in audio development, Bose produces intelligent consumer and business communications tools. The company’s workplace technologies include integrated room technologies that combine Bose professional loudspeakers with Sennheiser ceiling microphones, as well as professional amplifier systems.
Bose also offers a range of impressive plug-and-play video bars, such as the Bose Vb1, an all-in-one USB device with 4k ultra-HD video with auto framing, 6 beam-steering microphones, and Bluetooth connectivity. The kits also come with access to Bose Work Configuration software, for remote device management via an app or web browser.
Cisco Webex
Producing both software and hardware for communication and collaboration, Cisco Webex offers the “Cisco Room Series,” an intelligent video conferencing collection operating on RoomOS. The technology is optimized for a Webex collaboration experience but also allows users to connect to third-party systems from Microsoft, Zoom, and Google.
The Room Bar Pro is specially designed for medium meeting room spaces, with UHD video collaboration, triple-screen support, and an AI-powered codec. There’s also the Room Kit EQ, which includes advanced connectivity for device integrations and peripherals. Plus, companies can leverage multi-camera experiences with the Room Kit EQX solution.
ClearOne
ClearOne helps organizations bring premium audio and video experiences to medium meeting room spaces with various devices. Options include 4K meeting room cameras, like the Unite 160 with professional-grade PTZ or the Unite 180 with built-in audio and a full 180-degree field of view. ClearOne also produces complete meeting room kits, such as the Collaborate Versa Pro 160.
The Versa Pro 160 aligns ClearOne’s 4K video camera with the One CONVERGE audio DSP mixer and ceiling microphone array with 360-degree coverage. Users also gain access to software that allows them to monitor, control, and audit meeting room experiences from any environment. ClearOne’s solutions can instantly integrate with apps like Microsoft Teams and Zoom.
Coolpo
Specializing in conferencing and collaboration solutions for home-based employees, huddle rooms, and medium meeting room spaces, Coolpo is a leading AV vendor. The company’s Coolpo AI Huddle Panna device is especially suited to mid-sized spaces. It combines a 360-degree conferencing camera with 4 smart microphones, with speaker positioning and echo-canceling features.
The device also includes a 360-degree all-around speakerphone for seamless audio communication and connects with the CoolpoTools software. CoolpoTools allows users to customize their AI experience, explore different picture modes and display settings, and manage device upgrades remotely from any web-enabled device.
Crestron
Crestron produces flexible devices and room kits for business spaces of all sizes. The company’s medium meeting room kits, designed for Zoom Rooms and Microsoft Teams, are available through the “Flex” portfolio. The Flex suite of plug-and-play devices includes solutions like touchscreen displays, where users can access chat tools, calendars, and collaboration software.
Users can explore a range of front-of-room and in-room video conferencing cameras equipped with AI-enhanced speaker tracking functionality and whiteboard streaming capabilities. Companies can even work with Crestron to build their ideal meeting room environment from scratch, combining speakerphones with microphone technology, wireless connectivity solutions, and Crestron software for device management.
HP/Poly
HP and Poly have joined forces to provide companies with various meeting room solutions and UC devices for workplace collaboration. The company offers a selection of meeting room kits intended for different space sizes. The Poly Studio X52, for instance, is designed for medium meeting rooms, with a 4K 95-degree FOV camera, Poly DirectorAI, and noise filtering tech.
Poly also offers a dedicated version of its Poly Studio medium meeting room kit for Microsoft Teams. It aligns the Poly Studio video bar with a miniature HP conferencing PC, pre-installed with Microsoft Teams Rooms, and a Poly GC8 controller. Users can also expand their ecosystem with various displays, speakers, and additional microphones.
Huddly
Well-known AV vendor Huddly specializes in flexible and customizable meeting room solutions for business leaders. For mid-sized meeting rooms, companies can explore options like the Huddly Crew, an AI-powered multi-camera system, or the Huddly L1 with integrated Genius Framing and Huddly Director software. Huddly also works with a range of device partners on meeting room kits.
Solutions like the Crestron and Huddly kit combine Huddly’s innovative camera technology with Crestron Flex tools for meeting spaces of all sizes. There are also dedicated solutions from Shure, Barco, and Mersive, which can be customized to suit specific business needs. There’s also the Huddly Canvas solution available for digital whiteboarding and content sharing in mid-sized rooms.
Jabra
Producing a vast selection of headsets, speakerphones, and devices certified for Microsoft Teams and Zoom, Jabra is a well-known vendor of meeting room endpoints. The organization offers a range of solutions for mid-sized meeting rooms, such as the PanaCast 50 plug-and-play video bar, with integrated AI technology for speaker tracking.
Businesses can also upgrade to a full Jabra PanaCast 50 room system, which aligns the PanaCast video bar with the Lenovo ThinkSmart system for team meeting management. There’s also the ThinkSmart Touch Control system, which allows users to start and configure their next meeting with just one touch, minimizing setup times.
Lenovo
Leading technology vendor Lenovo offers everything from laptops, desktops, tablets, and phones to business leaders worldwide. The company’s ThinkSmart collection of devices is specially designed for collaborative meeting spaces and comes integrated with ThinkShield to ensure content and information shared over the cloud remain secure.
Lenovo ThinkSmart room kits feature a core computing device, controller display, AI-based smart camera system, and an intelligent sound bar. They also come aligned with premium remote management software for device control. Additionally, Lenovo offers specialist solutions certified for Google Meet, Microsoft Teams, and Zoom.
Logitech
Logitech’s broad range of meeting room devices and kits address the needs of conference rooms, huddle, creativity, and even immersive spaces. With Logitech’s Room Configurator tool, companies can build their ideal kit of meeting room technologies, exploring solutions like the Logitech Rallybar video bar for medium to large rooms and the Logitech Tap touch controller.
Logitech also offers the Logitech Sight AI-powered tabletop camera bar, intended to improve feelings of inclusion in hybrid meetings. What’s more, the organization provides a selection of accessories and add-ons, from the Rally Mic Pod for excellent audio to the Logitech Swytch system for meeting room setup and management.
Maxhub
Producing meeting room technology and kits for a range of meeting room sizes, Maxhub’s technologies align with popular technologies like Microsoft Teams Rooms. For medium meeting room spaces, Maxhub produces solutions like the BM35 Bluetooth speakerphone, with a powerful pick-up range for amplified conference quality.
The company also offers a range of interactive displays for meeting spaces, such as the V6 ViewPro Series of video conferencing panels, for content sharing and collaboration. Additional products from Maxhub include unified communication panoramic cameras, conference bars, speakerphones, PTX cameras, and content capture systems.
Neat
Neat produces intelligent and user-friendly meeting room solutions, designed to integrate with Microsoft Teams, Zoom, and other UC software. The company’s flagship conferencing system, the Neat Bar, combines simple setup with Wi-Fi connectivity, built-in room sensors, and 4K camera functionality. It also includes access to Neat Pulse for remote device management.
Companies can also upgrade their solution with the Neat Bar Pro, for Neat’s most advanced speaker and audio technology, offering lightning-fast image processing and multiple mounting options. There are also solutions like the Neat board for digital content sharing and collaboration in a creative setting and the Neat Pad for meeting room booking and management.
Owl Labs
Focusing on AI-enhanced meeting room equipment for the collaborative workplace, Owl Labs offers companies 360-degree video conferencing devices complete with crystal-clear audio. For medium meeting room spaces with up to 9 participants, Owl Labs recommends the Meeting Owl 3 complete video and audio device and the Owl Bar for comprehensive AV capture.
Companies in creative meeting room environments can also use the “Whiteboard Owl” add-on, which ensures remote participants get a clear view of any board or display. Owl Labs’s technologies include built-in AI framing technologies and audio enhancement capabilities, and they align with tools like Zoom, GoTo, Webex, BlueJeans, and Microsoft Teams. Buyers can also choose to build their own ideal meeting room bundle.
QSC
Focusing on developing enterprise-level audio products, QSC develops various solutions for enhanced collaboration. Businesses can explore a comprehensive range of powdered, installed, cinematic, and passive loudspeakers, as well as TouchMix digital mixers for enhanced audio controls. The company also offers access to power amplifiers for a range of settings.
QSC hardware is platform agnostic, allowing companies to connect their audio technology to a range of unified communication systems and solutions. The company also produces tools that allow organizations to manage their devices remotely, through the cloud, upgrading firmware and tracking usage metrics across the business landscape.
Q-SYS
Part of the QSC group, Q-SYS is a cloud-manageable video, audio, and control platform that enables companies to leverage a range of smart applications across their meeting room environments. The solutions, compatible with Microsoft Teams, Zoom, and Google Meet, support various meeting room sizes, training rooms, and flexible spaces.
With Q-SYS, companies can leverage solutions for automatic multi-camera switching to help improve inclusion and flow in meetings. You can also leverage a flexible processing architecture and optimize spaces for your team’s needs to create “high-impact” spaces for hybrid work. The Q-SYS vision suite also includes end-to-end security and encryption.
Wolfvision
Producing presentation, collaboration, and knowledge sharing systems, Wolfvision helps to drive collaboration through a range of innovative tools. Options include solutions like the Cynap videobar, which aligns 4K video with a beamforming microphone array, advanced voice processing engine, and wireless presentation capabilities.
Wolfvision’s all-in-one conferencing systems include end-to-end security and administration solutions, allowing companies to remotely manage and update their hardware. The flexible devices can integrate with a range of unified communication and collaboration platforms. They can also be integrated with whiteboard solutions, displays, and meeting room booking systems.
Yamaha
Yamaha produces meeting room equipment and devices for collaborative conferencing, such as speakerphones, microphone systems, and video bars. Solutions for medium meeting rooms include the CS-800 video sound bar, equipped with Yamaha’s newly developed SoundCap Eye technology to pinpoint participant locations and deliver an immersive tracking experience.
Yamaha’s room bars are certified for both Microsoft Teams and Zoom and include 4K cameras with smart framing technology, engineered adaptive echo cancellation, and beamforming microphones. Companies can also take advantage of a range of add-on accessories and systems, such as ceiling and desk microphones, speakerphones, speaker systems, and audio processors.
Yealink
Yealink’s broad range of devices cover everything from wireless headsets and USB cameras to room system accessories, scheduling solutions, and dedicated kits for Microsoft Teams and Zoom. The Yealink MVC640 Microsoft Teams Rooms conferencing system is specially designed for mid-sized meeting rooms. It includes Yealink’s UVC84 USB PTZ 4k camera with auto-framing technology.
The kit also comes with the MTouch E2 interactive screen for meeting room management and content sharing and the MCore Pro Mini PC. Companies also get the CPW65 speaker and audio system, with full-duplex technology, echo cancellation, and 3 built-in microphones. Yealink’s devices can all be managed and upgraded remotely via the cloud.
