Awara IT is an IT company based out of Russia that specialises in building Microsoft solutions. Apart from the Tasks app, Awara IT has robust service offerings for Microsoft Dynamics implementation and other key Microsoft solutions components. Over the years, it has won a number of recognitions, including Microsoft Partner of the Year in Russia and Power BI Partner of the Year. And the company has offices around the globe – in Europe, the Middle East, and Latin America – to cater to its massive client base.
The Tasks app by Awara IT lets you create an Outlook tasks list from any message in Teams. The premise is simple, but the app can prove to be exceedingly helpful if you are a heavy Outlook user looking for this specific functionality. Since the app was launched, the Tasks app by Awara IT has been downloaded over 100,000 times, and it also has a 5/5 rating on Microsoft AppSource. Interestingly, Microsoft has its own first-party tasks app, but that’s more of a full-fledged checklist and task-based project management platform than a nifty interoperability enabler.
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Awara IT’s expertise covers leading solution ecosystems like Adobe, Symantec, IBM, Atlassian, and HPE, among others, in addition to Microsoft 365 and Microsoft Teams. Let us review how the company’s Tasks app for Teams functions in more detail.
Inside Tasks for Microsoft Teams
Installing the Tasks app by Awara IT is as simple as finding the app in the app store on Teams and adding it, with all the requisite permissions in place. Keep in mind that the app will be able to read your profile and maintain continuous access to data, apart from being able to read, modify, and delete your task lists/plans. The Tasks app is available for free, but you should have an active Outlook account and a Microsoft To Do account for seamless functioning.
Using the Tasks app, you will be able to access the following key features:
- Messaging extension – The messaging extension is at the heart of the Tasks app’s value proposition for Teams users. It allows for data interoperability between Microsoft Teams and Outlook and/or To Do, allowing users to access the Tasks app from any conversation on Teams. When you hover over any message in private/group chats and channel conversations, you can choose “More Actions” to be able to trigger the Tasks app’s functionality.
- Task creation for Outlook – Once you have opened the more actions drop-down box by hovering over the appropriate message, you will have the option of creating a task from that message. Simply click on the “Create Tasks” option, and you’ll be directed to the task form. After all the task details are filled out and saved, it will automatically reflect in the to-do list section in Outlook.
- Task creation for Microsoft To Do – You can follow the same process to create tasks in the Microsoft To Do app as well – i.e., the Tasks app automatically creates tasks for both Outlook and To Do, ensuring synchronisation across your Microsoft calendar on every platform.
- Task priority settings – This is an exciting feature, allowing you to easily categorise the tasks as slightly, moderately, or very important. When you open the task form by hovering over a message, you will see an optional drop-down box to configure Importance. Here, you can choose either a Low, Normal or High setting, which will then reflect in your Outlook and To Do accounts.
- Scheduled reminders – The Tasks app makes it possible to set reminders for a particular activity without leaving the Microsoft Teams interface. When creating a task from a message, you can not only set the task’s due date, but you can also choose to be reminded about the task at a time of your choice. This means that you could be reminded a few minutes before, several hours before, one day, or a week before the activity.
Why the Tasks App by Awara IT Makes a Difference
The Tasks app by Awara IT solves a key interoperability need. It lets you convert a message on Teams (which could be a reminder from a colleague, a notification from an app, or any other urgent action item) into a to-do list synchronised with Outlook and Microsoft To Do.
Download it here.
