How to Enable Microsoft Copilot: The Complete Guide

Enable Microsoft Copilot in Windows, Microsoft 365, and Teams

How to Enable Microsoft Copilot The Complete Guide - UC Todday News
Unified CommunicationsMicrosoftInsights

Published: July 27, 2023

Rebekah Carter

If you’re wondering how to enable Microsoft Copilot for Windows, Microsoft 365 productivity apps, or Teams, you’re in the right place. Since Microsoft expanded its partnership with the innovators at Open AI, its focus on AI solutions for work, collaboration, and communication has grown massively.

Microsoft Copilot, or just “Copilot,” is the AI assistant created by Microsoft to support users in various parts of the Microsoft ecosystem. It was developed using the latest version of the OpenAI LLM technology and allows professionals to bring generative AI into their everyday workflows.

Since announcing Copilot, Microsoft has promised to extend the solution’s functionality across virtually all of its resources, from Microsoft Word and Outlook to the Teams collaboration platform.

If you haven’t had an opportunity to experiment with Copilot yet, this step-by-step guide will tell you everything you need to know about enabling Copilot for Microsoft products.

How to Enable Microsoft Copilot for Windows 11

During the Build 2023 conference in May, Microsoft announced the arrival of “Windows Copilot” for Windows 11 users. Designed to accelerate productivity in businesses worldwide, Windows Copilot turns every user into a “power user.”

Essentially, the solution acts as a personal assistant, allowing users to rapidly customize settings, connect to their favorite apps, and more. With Copilot, you can access all of the features you love on Windows, from copy/paste to snap assist and snipping tools. However, you can also ask Windows Copilot various questions and request support with multiple tasks.

For instance, users can ask Windows Copilot to rewrite or summarize content. You can also use the tool, similarly to the Bing Chat AI, to rapidly access information from the web.

The preview version of Copilot for Windows 11 started rolling out in June to specific users. To enable Microsoft Copilot for Windows 11 today, you’ll need to run the “Windows Insider” version of Windows 11, intended for developers.

How to Enable Microsoft Copilot on Windows: Step by Step

If you’re not part of the Dev channel for Windows, you can enroll your Windows 11 PC into the channel. To do this, you’ll need to go into your Windows 11 Settings and click on “Windows Update.” Choose the “Windows Insider Program” from there and sign in with a Microsoft account.

Click the “Get Started” button, link your Microsoft credentials, then choose the “Dev Channel” option. Press “Continue” on your screen, and you’ll be prompted to reboot.

Your PC should download and install a new version of Windows 11. Once this is up and running:

  • Download the latest version of the ViveTool GUI GitHub service
  • Launch the installer and follow the steps on your screen
  • Launch the app, and click “Select Build” then “23493.1000.”
  • Search for and activate features 44774629, 44850061, 44776738, 42105254 and 41655236
  • Open Microsoft Edge and update the browser. Go to Help and Feedback, About Microsoft Edge, and Update to do this
  • Reboot your PC
  • Launch Copilot with the Windows Key + C shortcut

If this all seems too complicated, you can simply wait for Microsoft to release a Windows update, which should come with Copilot installed when it becomes generally available.

How to Enable Microsoft Copilot for Microsoft 365

Microsoft Copilot for Microsoft 365 was one of the first innovations to be revealed by the tech giant this year. It was described as the most advanced productivity tool on the planet, and Microsoft shared it would be integrated into Microsoft 365 in two ways.

First, the solution works alongside users in the tools and apps they use every day, including Word, PowerPoint, Outlook, Excel, and the Power Platform. The company also created “Business Chat,” powered by Microsoft Copilot’s LLM technology. Business Chat works across all Microsoft 365 apps, allowing users to initiate actions with natural language prompts.

Here’s what Microsoft Copilot can do in your productivity apps:

  • Word: Microsoft Copilot can help with drafting, revising, summarizing, and generating documents in Word. It can also offer helpful suggestions to improve your writing.
  • Excel: In Excel, Copilot can help users gain new insights, create appealing data visualizations, or detect patterns, with no need to master complicated formulas.
  • PowerPoint: PowerPoint’s copilot feature can transform ideas into full presentations with natural language instructions. It can also summarize lengthy presentations.
  • Outlook: Copilot for Outlook can help align and organize your inbox. Plus, it can summarize conversations and provide response suggestions.
  • Power Platform: Microsoft Copilot can help developers prototype and create low-code applications with automation and guidelines in the Power Platform.
  • Business Chat: Business Chat, which combines emails, calendars, notes, and presentations, can help teams compose content, find important dates, and create work plans.

How to Enable Microsoft Copilot on Microsoft apps:

Microsoft Copilot is already integrated into Microsoft 365 apps for some users. However, if you haven’t been able to access the features yet, you may need to update your Microsoft applications or install an extension for Visual Studio Code from the official website.

Notably, even if you’re a beta channel member with Microsoft, you may not have access to Copilot immediately. The company is rolling the solution out slowly to different organizations. This ensures Microsoft can collect as much feedback and insight as possible.

If you have access to Microsoft 365 Copilot, you can simply switch it on within any of the integrated Microsoft apps mentioned above. Find the Copilot icon on the ribbon menu for the app, and click it to activate the service.

Once activated, Microsoft says Copilot will help unleash your creativity, unlock new levels of productivity and uplevel your skills. In fact, according to GitHub data, 99% of users say they’re more productive with the tool. Additionally, 74% say they can focus on more satisfying work, and 77% say they spend less time searching for information.

How to Enable Microsoft Copilot for Teams

Finally, learning how to enable Microsoft Copilot in Teams will empower companies worldwide to enhance their collaboration and communication strategies. Microsoft says Copilot in Teams will improve the efficiency of meetings with contextual action items and real-time summaries.

For instance, if a team member forgets to take notes during a meeting, they can ask Copilot for a conversation summary. The tool will then create a complete document, with crucial decisions made and tasks assigned to each team member.

Users can even ask Copilot to identify the pros and cons of their meetings to help make future conversations more productive.

The Business Chat solution created by Microsoft will also be included in Teams. This will allow users to access new capabilities across all applications and data. It works with Microsoft Graph, unifying information from various sources, including calendars and presentations.

How to Enable Microsoft Copilot in Teams

Like most Microsoft Copilot features, the Teams solution is only available to select users. If you’re participating in the Microsoft 365 Copilot Early Access program, you can simply choose the Copilot tab within your Teams meeting.

Admins may need to enable Copilot within the Teams settings page. However, once enabled, you should see a new icon in the bottom right of your channel or chat window. Clicking that button will allow you to launch a chat window with Copilot.

Microsoft says Copilot will be available for Teams Phone and Teams Chat. This makes Teams the first UCaaS solution to bring generative AI directly to phone calls. You can make and receive calls from your Teams app on any device.

Plus, you’ll be able to get real-time summarizations and notes from Copilot during the call. Copilot is available for both PTSN and VoIP calls. In chat, the solution can outline conversations, create summaries, and extract critical information from chat tools. Copilot can also flag information specific to each user to help them plan their to-do list.

Enabling Copilot for Microsoft Tools

Learning how to enable Microsoft Copilot is only an option for a handful of business clients. Microsoft hasn’t announced a general availability date. However, at Microsoft Inspire this year, an official price was released.

Organizations will need to pay $30 per user per month for access to the Generative AI tool. When it becomes generally available, Copilot will be available to users with Business Standard and Premium plans and Microsoft 365 E5 and E3 plans.

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