Demand for large meeting rooms isn’t dead, but today, companies need these conferencing spaces to do a lot more. Often, these environments handle more than just meetings, powering everything from training sessions to team-building exercises. Companies need more than just bigger screens from the top large meeting room vendors.
They need intelligent, modular systems, built for spaces where hybrid teams unite, products are launched, and visions come to life. Unless your room tech feels effortless, it can turn into a productivity drain instead of a productivity driver.
That’s why we’ve curated this ultimate list of vendors for 2025, based on the innovators in our large meeting room marketplace. These are the brands delivering real-world value, with AI-cameras and microphones, plug-and-play kits, and immersive screens.
Ready to revamp your spaces with confidence?
The Top Large Meeting Room Vendors
The Top Large Meeting Room Vendors Making a Big Impact
No enterprise leader has time to fiddle with remote controls or hunt for missing cables. That’s why we focused on Top Large Meeting Room Vendors delivering what really counts: simplicity for users, predictability for IT, and performance that doesn’t break under pressure.
You’ll find vendors here who nail easy installs, future-ready features, and comprehensive room kits that make scaling your space a breeze.
Q-SYS
Operating as part of the QSC team, Q-SYS specializes in the design of intelligent software for meeting room technology integration and device management. As a powerhouse of AV integration, Q-SYS gives enterprises all the room audio, video, and control you need in one platform.
Their latest Full Stack AV lineup boasts the Core 24f, double the DSP power of the previous 110f, richer I/O, and native USB‑C bridging. They’ve also made life simpler for admins. VisionSuite wraps AI-powered camera control and lighting automation into an intuitive visual editor, so you don’t need code, just drag-and-drop layout blocks.
On the IT side, Q‑SYS Reflect gives you full cloud visibility, automated monitoring, analytics and even API access for deeper integrations and alerts. What really sets them apart is scale and flexibility, you’re building a suite that can grow, adapt, and be managed centrally.
Atlona
Atlona knows that busy IT teams don’t have time to assemble room systems. Their Omega Room systems are completely customizable, with cameras, DSP, amp, matrix switcher, touch panel, cabling and more all packed into a streamlined kit. The AV control systems (Velocity), also give businesses complete control over every connected device.
There’s even built-in room booking functionality, and tools for remotely configuring systems over the internet. Atlona’s pre-built room kits offer access to bundled plug-and-play AV systems, that align simple installation with flexible integration for various UC platforms.
Atlona is all about making deployment simple and consistent. Every room behaves exactly as intended, and support is always available for those who need it.
AudioCodes
Specializing in enterprise-level AV solutions, AudioCodes offers a range of room kits and tools for collaborative experiences. The company’s Room Experience (RX) suite empowers organizations to build their own comprehensive bundles of meeting room solutions for video, audio, and device management, focusing on inclusivity.
The standout feature? Their Meeting Insights service. Powered by conversational AI, it delivers automated meeting summaries, gallery views, and speaker tracking, so everyone in the room stays focused, and no one misses a thing.
For IT teams, deployment scales easily, thanks to OVOC (One Voice Operations Center), a cloud-based console that pushes updates, monitors audio-video health, and keeps devices compliant across geographies.
AVer
AVer has spent years advancing visual collaboration, and their large-room lineup combines clarity with control. The PTC series includes 4K PTZ cameras that rotate and zoom smoothly, and are paired with reliable speakerbars and often bundled with Tripod kits ready for ceiling or desk use.
What makes AVer one of the top large meeting room vendors? Clean visuals and operator-free camera tracking, which keeps remote attendees engaged, especially during dynamic presentations or training sessions. Plus, AVer systems are certified for all major UC platforms, so companies can use the meeting system that works best.
Installers appreciate the simplicity of Dante network audio and PoE-powered voice systems, with no proprietary power bricks or cables to confuse users.
BenQ
BenQ knows that large meeting rooms are about more than just big screens, they’re collaboration hubs. Their DuoBoard interactive flat panels and ST series smart displays bring multi-touch, wireless casting (up to 16 sources), and cloud whiteboarding together.
The magic lies in seamless BYOD and instant meeting setup. Click a button to mirror your laptop, annotate live on the screen, and control everything from your device, with no cables, and no fuss. Their Account Management System even lets IT push firmware updates and manage user profiles remotely.
For projector fans, BenQ delivers too: high-lumen BlueCore laser models with lens shift and wireless presentation, fully ready for large boardrooms. And their 4K corporate display supports wireless casting, schedule display integration, and cloud whiteboard out of the box.
Biamp
Biamp is one of the top large meeting room vendors specializing in integrated UC capabilities and bring your own meeting (BYOM) solutions. Meeting room kits come with features like Beamtracking to lock in on voices for all participants, and the “Launch” system for instant easy deployment.
Biamp gives companies the flexibility to build the ideal bundle for a large meeting room without compromise. Solutions like the MRB-L-X400 and MRB-L-SCX400-C room bundles are also pre-built for larger spaces.
Companies can also take advantage of AI-powered noise reduction, acoustic echo cancellation, and streamlined installation with single-cable PoE+ wiring and built-in AEC. Plus, there are custom conference kits available, built in collaboration with other AV vendors.
Cisco Webex
Webex from Cisco gives companies access to various hardware and software solutions for communication and collaboration. The company’s room kits and systems are certified for Webex, Microsoft Teams Rooms, Zoom, and Google Meet. Webex offers the comprehensive “Room Kit Plus” bundle for large meeting room spaces.
This includes a Codec Plus solution for AI applications, speakers, microphones, and a multi-lens camera system. It also runs on Cisco RoomOS for advanced interoperability. Companies can also take advantage of intelligent interactive boards from Cisco Webex and all-in-one video bars, speakerphones, and tablets for configuration control.
IT admins benefit too: Control Hub streamlines installation, provisioning, analytics, and troubleshooting for fleets of rooms. The smart Workspace Designer tool lets teams virtually plan room layouts before any hardware moves.
ClearOne
ClearOne, like many of the top large meeting room vendors, focuses on both sides of the meeting room experience: audio and video. Large meeting room kits come with array microphones, DSP systems for audio clarity, and advanced cameras to capture every image with precision.
Their UNITE 260 Pro camera offers 20 times zoom, wide field of view, and AI auto-tracking with zone-specific control and re-identification, so presenters never disappear mid-presentation. Audio is equally thoughtful. Their BMA 360 ceiling arrays use Dante to route clean, beamformed mic audio.
The CONVERGE Pro 2 DSP, now sporting native camera control via beam gating, plus room calibration via CONSOLE AI, gives conference rooms clarity and consistency.
Crestron
Crestron knows large meeting rooms deserve full-suite, flexible tech, not complex systems you can’t control. Their Crestron Flex C-Series and UC kits are packed with capability: touch panels, AI collaboration cameras, powerful videobars (like the Videobar 70), and a modular design.
Like some other top large meeting room vendors, Crestron embraces BYOD and cross-platform use. So whether your team runs Zoom, Teams, Webex, or Google Meet, it works cleanly. Crestron’s DM NVX over IP handles content sharing and multi-display environments effortlessly (turn0search8), while XiO Cloud keeps all your rooms updated, managed, and visible.
Crestron also offers advanced integrator kits for solutions like Microsoft Teams Rooms and Zoom, such as the UC-C100 bundles. Companies can also use various workspace tracking solutions, audio systems, control tablets, displays, and standalone video cameras.
DTEN
A certified partner of companies like Microsoft Teams and Zoom, DTEN produces comprehensive kits for various meeting room environments. DTEN excels at interactive experiences. Their all-in-one boards like the D7X 75″ combine 4K camera, 16-mic array, and Android/Windows OS inside one sleek touchscreen display (turn0search7, turn0search19).
Solutions like the Onboard work as a companion whiteboard for any Zoom Rooms setup. There’s also the DTEN Mate, for straightforward in-meeting controls. They’ve built in AI smarts, too. Smart Gallery splits participants into individual video feeds, while Audio AI cleans up background noise, so remote staff feel heard, not drowned out.
On the technical side, there’s room to scale: bolt on a Vue Pro camera system, link in third‑party audio, and manage every device via Orbit cloud service.
HP/Poly
Working in collaboration, HP and Poly produce a range of standalone devices and meeting room kits for larger conference spaces. You can access pre-configured solutions for platforms like Zoom and Microsoft Teams Rooms, which come with various devices.
Their Poly Studio X Series, X32, X52, and X72, are powerful all-in-one video bars designed for rooms of all sizes. The X72, aimed at large rooms, packs dual 4K lenses, built-in DirectorAI for framing and speaker tracking, and top-tier noise suppression tech like Acoustic Fence and NoiseBlockAI.
Everything plugs in via USB-C or runs on its own embedded platform, so there’s no need for an external PC unless you want modular flexibility. IT teams get full oversight through Poly Lens, offering firmware rollouts, usage analytics, and remote diagnostics.
Legrand AV
Legrand AV builds its strength as one of the top large meeting room vendors from ecosystem thinking. The company knows rooms are more than screens and cables. With the Forum Collaboration Suite, they integrate furniture, racks, power, and AV gear into a unified, purpose-built solution.
They layer in AV essentials, like Vaddio’s IntelliSHOT ePTZ cameras, designed for low-light and large venues, and Dante-enabled audio paths toward ceiling mics and speaker systems. The organization also produces a range of audio-focused room kits, presenter tracking devices, and touchscreen controllers for large meeting room environments.
Plus, thanks to partnerships like Microsoft’s Signature Teams Room initiative, Legrand equips rooms that fit both your design standards and tech norms, making IT and facilities teams equally happy.
Logitech
With its room configurator technology and a large product portfolio, Logitech allows organizations to design bespoke large meeting room environments. Their Rally Plus system combines a high-end PTZ camera, beamforming mic pods, and premium speakers, all USB plug-and-play. Add the Tap touch controller and you’ve got one-touch join and cable-free content sharing.
The RightSense suite (RightLight for visual clarity, RightSound for acoustic tuning) lets meetings happen organically, even in rooms with 20+ people with ease. On the backend, Logitech Sync gives IT real-time device dashboards, firmware control, and even upcoming features like integrated license tracking and support tickets.
AI-powered solutions like the Logitech Sight tabletop companion camera can enhance the performance of meeting rooms with intelligent multi-participant framing.
Maxhub
Maxhub has made waves among the top large meeting room vendors by offering enterprise-friendly kits that include display, audio, camera, touch controller, compute, and cloud management, often all in one wall-mounted unit.
Their large meeting rooms are perfect for Microsoft Teams Rooms or Zoom. Everything runs on PoE or Wi-Fi, while OTA firmware updates and device monitoring happen through Maxhub’s cloud tools. Everything is extendable too. For instance, companies can combine the UC BM35 speakerphone system with optional omnidirectional microphones and loudspeakers.
Companies also gain access to a desktop controller for central meeting room management and can expand on their solutions with interactive displays.
Nureva
Working in partnership with various AV vendors, Nureva produces room kits and devices for businesses and educational institutions. Their HDL‑series bars (HDL300, HDL310, HDL410) use patented “Microphone Mist” tech. The software combines thousands of virtual mics, so you don’t miss voices anywhere in rooms up to 35 × 55 ft and beyond.
The Pro Series is specially designed for large meeting room spaces, with a comprehensive level of audio coverage and hassle-free installation. Companies can combine the audio hardware offered by Nureva with a range of software and services, such as the Nureva Console, for managing and monitoring rooms from a cloud-based platform.
There’s also a developer toolkit for advanced customization. Plus, most of Nureva’s solutions are certified for both Microsoft Teams and Zoom Rooms.
QSC
Leading provider of power amplifiers, signal processing, and loudspeaker systems, QSC helps organizations upgrade and manage the audio experiences in large meeting room spaces. The company’s range of products and solutions can adapt to suit the needs of any organization, with seamless integration for a range of unified communication platforms.
QSC’s products and solutions include subwoofers, digital mixers, and a range of software and firmware options intended to give organizations more ways to manage immersive meeting experiences. The company also offers dedicated support and training for teams.
Everything plugs over USB for unified media delivery, and XiO Cloud handles management, firmware, and analytics, all remotely.
Shure
Shure has held the spotlight among the top large meeting room vendors by turning ceiling microphones into performance-grade audio systems. Their Microflex Advance ceiling arrays can steer to follow voices across a boardroom, while IntelliMix Room Kits pack ceiling mics, DSP, and AI-enhanced echo cancellation into a sleek Teams Room-ready bundle.
Behind the scenes, auto-calibration and beamforming eliminate the need for manual tweaks. That means rooms sound polished from day one and adjust themselves over time. Logitech even certifies Shure mics with its RoomMate and Rally systems, so audio works seamlessly alongside video gear.
Plus, Shure offers a range of network systems software options for deploying and managing meeting room equipment. There’s even a selection of digital signal processors and network interfaces.
Xilica
Xilica joined forces with Sennheiser to reimagine large meeting room audio, delivering plug-and-play room kits that eliminate rack clutter and copper spaghetti. The Xilica x Sennheiser Large Room Kit includes a Solaro QR1-UC DSP, four Sonia C5 ceiling speakers, and a TeamConnect Ceiling 2 mic array. Everything is powered and connected over a single Ethernet run.
Here’s what makes it shine: simple deployment and startling clarity. The mic array auto-tracks voices, beams audio to the nearest speaker, and VoiceMatch ensures a consistent sound experience regardless of room layout. Pre-validated templates for Zoom, Teams, and Webex ensure predictable results every time.
Moreover, Xilica offers a range of add-on solutions, such as user interfaces, processors, speakers, and network endpoints.
Level Up with the Top Large Meeting Room Vendors
If you’ve ever walked into a meeting room and spent the first ten minutes trying to get the camera to turn on, or figuring out why the mic’s not picking up sound from the back of the room, you’re not alone. Creating and managing the perfect large meeting room isn’t easy.
But when meeting rooms don’t perform, it’s not just frustrating, it chips away at productivity, harms the experience of team members, and dismantles collaboration.
That’s why putting the right system in place is so important. If you’re still figuring out how to move forward with your large meeting room spaces, these UC Today resources will help:
- Download our reports: Access the latest insights and real-world data, gathered from genuine business leaders and market experts in our UC reports.
- Connect with peers: Join the thriving UC Community for enlightening conversations about meeting room challenges, trends, and opportunities.
- Test the tech: Check out the latest upcoming events for an opportunity to try cameras, speakers, microphones, and room kits first-hand.
- Plan with confidence: Build the ultimate UC strategy with our comprehensive enterprise-focused buyer guide.
With the right strategy, any meeting space, whether it’s a sleek boardroom or a reworked storage closet, can become a place where productivity, and creativity thrive.
