The top medium meeting room vendors are starting to gain more attention in an age of flexible work, where one size doesn’t fit all. Mid-sized spaces are perfect for versatile, collaborative experiences, from quarterly check-ins to brainstorming sessions.
If the tech in these spaces can’t keep up, or flex to address the needs of versatile teams, that’s a drag on morale and momentum. What companies need now is simple, smart meeting room systems that contribute to better communication.
That’s why we created this list of the best mid-sized meeting room providers, taken from our incredible medium meeting room vendor marketplace. These are the brands that understand that “easy to use” and “enterprise-grade” aren’t mutually exclusive. The ones who design for people first, but still give IT the control they need behind the scenes.
The Top Medium Meeting Room Vendors
The Top Medium Meeting Room Vendors for Smarter Spaces
There’s no shortage of hardware in the market. But for medium rooms, it’s not just about having “a camera” or “a mic.” You need the right mix of intelligence, simplicity, and interoperability to support the way your teams actually work.
The top medium meeting room vendors aren’t just repackaging tech from larger boardrooms or smaller huddle rooms. They’re building solutions that are actually designed for this in-between zone, where meetings still happen in person, but hybrid is the norm, and expectations are high.
Sennheiser
For decades, Sennheiser has stood out as one of the top medium meeting room vendors for studio-grade audio. In mid-sized rooms where poor acoustics or awkward layouts tend to sabotage call quality, Sennheiser brings real-world audio precision to the table.
Their TeamConnect Ceiling Medium (TCC M) is a standout solution. Designed specifically for medium spaces, it brings beamforming mic tech into rooms where ceiling installs make more sense than table clutter. The mic intelligently locks onto whoever’s speaking, without needing a single person to press a button.
You get wide, even coverage without any fiddly user setup, which means the experience is seamless for everyone in the room. Sennheiser’s tech integrates easily with modern AV ecosystems, and is certified for Teams and Zoom. There’s also a handy management solution via the Sennheiser Control Cockpit, where you can monitor device health, push updates, and tweak settings without stepping foot in the room.
Atlona
Atlona doesn’t dazzle companies with unnecessary features. They focus on making sure your rooms work, reliably, cleanly, and predictably. At the core of the company’s portfolio is the Omega Series, a mix-and-match lineup of AV components you can configure based on the exact needs of the space.
Companies creating their own medium meeting room environments can leverage USB camera and speakerphone solutions alongside tools like the Omnistream system for comprehensive AV over IP connectivity. Atlona also offers a range of room scheduling and room building tools, touch-free AV devices, and even device management software.
The Velocity web-based control and room management platform lets you monitor rooms remotely, push firmware updates, even handle AV routing from a single browser tab.
AudioCodes
Known for a range of robust collaboration solutions, AudioCodes produces meeting room kits and equipment for various industries. The company’s solutions include the AudioCodes Room Experience (RX) suite, which combines innovative software with products from leading unified communications vendors in a comprehensive bundle.
The RXV81 bundle is one of the cleaner Teams Room kits out there. You get a wide-angle camera, beamforming mics, decent built-in speakers, and a desk-friendly controller that doesn’t scare off non-tech users. AudioCodes is also one of the top medium meeting room vendors offering innovative software. The Meeting Insights platform turns every session into something useful.
It’s ideal for capturing transcripts, identifying speakers, pulling out decisions and action items automatically. From the IT side, the OVOC dashboard also gives you a single pane of glass for managing updates, monitoring device health, and scaling across offices.
Barco
Belgian technology company Barco specializes in imaging and digital projection technology. The company’s medium meeting room solutions are software agnostic, aligning with conferencing software like Microsoft Teams and Zoom. They also allow companies to wirelessly connect room cameras, microphones, soundbars, speakers, and even “ClickShare” conferencing tools.
The ClickShare CX-30 is built for medium rooms and lives at the sweet spot between plug-and-play simplicity and serious IT control. Walk into the room, plug in the ClickShare dongle, or connect wirelessly, and you’re presenting in seconds.
It’s fully platform-agnostic and BYOD-friendly, which is a big win for companies trying to accommodate hybrid work styles and rotating guest devices. But under the hood, it’s more enterprise-ready than it lets on. With XMS Cloud, IT teams can monitor usage, push updates, and manage an entire fleet of devices remotely.
Biamp
Biamp is one of the top medium meeting room vendors that obsesses over the details most users never see, but always hear. In medium rooms, where audio can make or break a hybrid session, that makes a huge difference. Biamp’s solutions are purpose-built for professional AV environments, but they’ve worked hard over the last few years to make their systems more accessible to IT teams.
Their Devio SCX platform is ideal for mid-sized rooms and pairs perfectly with Parlé Beamtracking microphones, which actively follow voices as people move around the room. Their Launch feature automates setup and acoustic tuning, so a room can be dialled in and ready to go in minutes.
Plus, with Biamp’s cloud-based monitoring platform, you can manage devices, schedule maintenance, and keep everything running quietly in the background.
Bose
Most people know Bose for consumer headphones. But in recent years, their Professional division has quietly built some of the most user-friendly medium room solutions on the market. The Videobar VB1 is a popular choice, combining clean audio, clear video, and ultra-simple setup.
Out of the box, the VB1 does what you want it to: plug it in, join the meeting, and move on with your day. It’s an all-in-one soundbar with a built-in 4K camera and six beam-steering microphones. It’s perfect for rooms around 20×20 feet, and you don’t need to mess with external DSPs or AV racks to get it running.
The Bose Work Management also suite lets IT admins configure devices remotely, track usage, push firmware updates, and fine-tune audio. Plus, the system supports both USB and wireless connections, so it’s great for Teams and Zoom setups, as well as BYOD environments.
Cisco Webex
Producing both software and hardware for communication and collaboration, Cisco Webex offers the “Cisco Room Series,” an intelligent video conferencing collection operating on RoomOS. The technology is optimized for a Webex collaboration experience but also allows users to connect to third-party systems from Microsoft, Zoom, and Google.
For medium-sized rooms, the Room Bar and Room Kit EQ are the go-to solutions. These are all-in-one collaboration systems designed to handle real business use: hybrid meetings, scheduled or ad hoc calls, content sharing, and multi-screen support.
Everything runs on RoomOS, Cisco’s own platform that integrates deeply with Webex, but also supports Microsoft Teams and Zoom. Setup is plug-and-play, but IT admins still get control via Control Hub, where they can manage devices, push updates, and view analytics across an entire org.
ClearOne
ClearOne helps organizations bring premium audio and video experiences to medium meeting room spaces with various devices. Options include 4K meeting room cameras, like the Unite 160 with professional-grade PTZ or the Unite 180 with built-in audio and a full 180-degree field of view.
For medium-sized rooms, ClearOne offers a modular setup that covers both ends of the AV spectrum. Their UNITE 260 Pro PTZ camera gives you crisp visuals with 20x zoom and intelligent framing, while the BMA 360 ceiling mic array picks up voices from anywhere in the room, using beamforming and re-centering tech that’s smart enough to follow the conversation without jumping around.
ClearOne really shines in backend flexibility. Their CONVERGE Pro 2 DSPs offer advanced processing, acoustic echo cancellation, and beam gating, managed through CONSOLE AI. This system gives you a drag-and-drop interface that even non-AV pros can navigate.
Coolpo
Coolpo carved out its niche among the top medium meeting room vendors by focusing on inclusivity and simplicity for hybrid meetings. If you’ve got a rotating cast of in-person and remote participants, and you want everyone to feel equally seen and heard, Coolpo has a surprisingly elegant solution.
The Coolpo AI Huddle Mini and AI Huddle Pana are 360-degree video conferencing devices that sit in the middle of the room. They’re built to follow the flow of conversation, auto-framing the current speaker with minimal lag and stitching the whole room together for remote participants.
Setup is plug-and-play via USB, and it works with Teams, Zoom, Meet, and pretty much anything else. The CoolpoTools app adds extra control if you want to adjust camera zones, toggle AI modes, or fine-tune audio pickup.
Crestron
For future-focused teams, Crestron is one of the top medium meeting room vendors to consider. The company’s medium meeting room kits, designed for Zoom Rooms and Microsoft Teams, are available through the “Flex” portfolio. The Flex suite of plug-and-play devices includes solutions like touchscreen displays, where users can access chat tools, calendars, and collaboration software.
Users can explore a range of front-of-room and in-room video conferencing cameras equipped with AI-enhanced speaker tracking functionality and whiteboard streaming capabilities. Companies can even work with Crestron to build their ideal meeting room environment from scratch, combining speakerphones with microphone technology, wireless connectivity solutions, and Crestron software for device management.
IT teams love the XiO Cloud, Crestron’s remote management platform. From a single dashboard, you can deploy, configure, and monitor every room in your fleet. It’s fast, it’s scalable, and it cuts down dramatically on complexity.
HP/Poly
HP and Poly have joined forces to provide companies with various meeting room solutions and UC devices for workplace collaboration. The company offers a selection of meeting room kits intended for different space sizes.
The Poly Studio X Series, especially the X52, offers versatile solutions mid-sized spaces. The X52 is an all-in-one video bar with dual 4K lenses, built-in DirectorAI for automatic framing and speaker tracking, and premium audio tech like NoiseBlockAI and Acoustic Fence, which helps isolate voices and block distractions from open spaces or glass-walled rooms.
You can run everything natively on Teams or Zoom, or use USB passthrough if you need flexibility. For IT, Poly Lens is the behind-the-scenes workhorse. It handles remote updates, monitoring, and diagnostics without making you jump between tools.
Huddly
Well-known AV vendor Huddly specializes in flexible and customizable meeting room solutions for business leaders. Their L1 and IQ cameras are deceptively simple devices. They look minimal on the outside, but inside you’ve got a neural engine doing real-time AI framing, speaker detection, and video enhancement.
The Huddly IQ, for instance, was one of the first to offer automatic Genius Framing, dynamically adjusting the view so everyone in the room stays visible and centered. If you’re running Zoom, Teams, or Meet, these cameras slot in easily. And if you need to manage them remotely, the Huddly App gives you control over firmware, diagnostics, and field-of-view settings.
There are also dedicated solutions from Shure, Barco, and Mersive, which can be customized to suit specific business needs. Plus companies can experiment with the Huddly Canvas solution available for digital whiteboarding and content sharing in mid-sized rooms.
Jabra
Jabra’s built its reputation on making communication feel natural, and that mindset carries straight into the meeting room with the PanaCast 50 Room System. It’s a medium room setup designed to bring people together, whether they’re in the room, calling in, or somewhere in between.
The PanaCast 50 uses three 13MP cameras and real-time stitching to create a wide 180° view without warping the image. Pair that with Virtual Director, Jabra’s AI-based speaker tracking, and you’ve got a setup that actually knows who to focus on.
For audio, it brings eight beamforming mics and full-room coverage. And it’s all certified for Microsoft Teams Rooms and Zoom Rooms, which makes it an easy fit for most UC environments.IT teams also get Jabra+, a cloud-based management platform that handles updates, monitoring, and device status at scale.
Lenovo
Leading technology vendor Lenovo offers everything from laptops, desktops, tablets, and phones to business leaders worldwide. The company’s ThinkSmart collection of devices is specially designed for collaborative meeting spaces and comes integrated with ThinkShield to ensure content and information shared over the cloud remain secure.
The ThinkSmart Hub is tailor-made for medium-sized rooms. It’s an all-in-one touch controller powered by Windows or Android, paired with certified cameras, audio bars, and compute modules. This system is often bundled in kits pre-configured for Microsoft Teams Rooms or Zoom.
Lenovo is also one of the top medium meeting room vendors focusing on manageability and security. Every device is backed by ThinkShield, Lenovo’s enterprise-grade security stack, and supported by ThinkSmart Manager, a centralised admin portal where you can deploy, monitor, and troubleshoot systems remotely.
Logitech
Logitech’s broad range of meeting room devices and kits address the needs of conference rooms, huddle, creativity, and even immersive spaces. With Logitech’s Room Configurator tool, companies can build their ideal kit of meeting room technologies, exploring solutions like the Logitech Rally Bar video bar for medium to large rooms and the Logitech Tap touch controller.
Where Logitech really earns its spot as one of the top medium meeting room vendors is behind the scenes. Their Sync platform gives IT visibility across every device, in every room. You can push firmware updates, monitor performance, and even see usage data to help inform real estate decisions.
Logitech has also introduced additions like Logitech Sight, a center-of-table camera that complements the Rally Bar for improved hybrid visibility. This gives companies even more ways to keep remote participants in the loop.
Maxhub
Producing meeting room technology and kits for a range of meeting room sizes, Maxhub’s technologies align with popular technologies like Microsoft Teams Rooms. Popular options include their UC S10 and UC M40 all-in-one conferencing bars, designed specifically for medium-sized rooms. These units combine wide-angle cameras, intelligent speaker tracking, and built-in microphones and speakers.
Many of Maxhub’s enterprise kits include not just the conferencing bar, but also an interactive display, a touch controller, and a compute module, all pre-matched and optimized for fast deployment. Their OTA (over-the-air) management tools allow you to monitor and update devices remotely. Plus, the centralized room control app means the experience stays consistent, even when deployed across global sites.
Additional products from Maxhub include unified communication panoramic cameras, conference bars, speakerphones, PTX cameras, and content capture systems.
Neat
Neat produces intelligent and user-friendly meeting room solutions, designed to integrate with Microsoft Teams, Zoom, and other UC software. The company’s flagship conferencing system, the Neat Bar, combines simple setup with Wi-Fi connectivity, built-in room sensors, and 4K camera functionality. It also includes access to Neat Pulse for remote device management.
The Neat Bar is a compact video bar with a wide-angle camera, built-in stereo speakers, and five MEMS microphones designed to pick up voices from anywhere around the table. Pair it with the Neat Pad touch controller, and you’ve got a room system that’s easy to configure and control.
There are also built-in features, like Neat Symmetry, the AI framing tech that ensures remote participants always see individual faces. The system automatically adapts to where people are sitting, and it just works, without manual input.
Owl Labs
Owl Labs is one of the top medium meeting room vendors focusing on AI-enhanced meeting room equipment for the collaborative workplace. The vendor offers companies 360-degree video conferencing devices complete with crystal-clear audio.
The Meeting Owl 4+ is their latest all-in-one device designed for mid-sized rooms. It’s a 360-degree camera, mic array, and speaker packed into a single cylindrical unit that sits right in the middle of the table. It automatically zooms in on whoever’s speaking, switching views in real time to follow the conversation, so remote participants feel like they’re actually in the room.
You can pair it with the Owl Bar for front-of-room video, or link two Owls together using Owl Connect to cover larger or oddly-shaped rooms. Behind the scenes, Owl Nest offers centralized management, remote updates, and usage analytics.
QSC
Focusing on developing enterprise-level audio products, QSC develops various solutions for enhanced collaboration. Businesses can explore a comprehensive range of powdered, installed, cinematic, and passive loudspeakers, as well as TouchMix digital mixers for enhanced audio controls. The company also offers access to power amplifiers for a range of settings.
QSC’s SPA and CX-Q Series amplifiers are particularly well-suited for medium-sized rooms, delivering clean output that supports speech intelligibility without complexity. You can mix and match gear with Dante-enabled mic arrays, ceiling speakers, and subwoofers.
QSC hardware is platform agnostic, allowing companies to connect their audio technology to a range of unified communication systems and solutions. The company also produces tools that allow organizations to manage their devices remotely, through the cloud, upgrading firmware and tracking usage metrics across the business landscape.
Q-SYS
Part of the QSC group, Q-SYS is a cloud-manageable video, audio, and control platform that enables companies to leverage a range of smart applications across their meeting room environments. The solutions, compatible with Microsoft Teams, Zoom, and Google Meet, support various meeting room sizes, training rooms, and flexible spaces.
With Q-SYS, companies can leverage solutions for automatic multi-camera switching to help improve inclusion and flow in meetings. You can also leverage a flexible processing architecture and optimize spaces for your team’s needs to create “high-impact” spaces for hybrid work.
The VisionSuite package enables things like intelligent camera switching, room environmental control (lighting, shades, etc.), and even custom UI design.
Wolfvision
It might not be as well-known as some of the other top medium meeting room vendors on this list, but Wolfvision is a company with an incredible portfolio. Producing presentation, collaboration, and knowledge sharing systems, Wolfvision helps to drive collaboration through a range of innovative tools.
Options include solutions like the Cynap videobar, which aligns 4K video with a beamforming microphone array, advanced voice processing engine, and wireless presentation capabilities. This bar also runs its own UC apps natively, including Zoom, Teams, and Webex, without the need for a dedicated PC. That’s a big plus for companies trying to simplify installs and reduce points of failure.
Wolfvision’s all-in-one conferencing systems include end-to-end security and administration solutions, allowing companies to remotely manage and update their hardware. The flexible devices can integrate with a range of unified communication and collaboration platforms. They can also be integrated with whiteboard solutions, displays, and meeting room booking systems.
Yamaha
Yamaha produces meeting room equipment and devices for collaborative conferencing, such as speakerphones, microphone systems, and video bars. Solutions for medium meeting rooms include the CS-800 video sound bar, equipped with Yamaha’s newly developed SoundCap Eye technology to pinpoint participant locations and deliver an immersive tracking experience.
There’s also the ADECIA system, designed from the ground up for medium and large meeting rooms. ADECIA is modular, but Yamaha has done a great job of simplifying the deployment. The bundle typically includes a ceiling or table mic, a dedicated DSP processor, and powered speakers. This is all connected via Dante and managed through auto-configuration tools that tune the system based on your room’s size and acoustics.
Companies can also take advantage of a range of add-on accessories and systems, such as ceiling and desk microphones, speakerphones, speaker systems, and audio processors.
Yealink
Yealink has become one of the top medium meeting room vendors for companies that want a clean, easy-to-deploy setup with strong UC compatibility. They’ve leaned hard into Microsoft Teams Rooms and Zoom Rooms, offering all-in-one bundles that reduce guesswork and make scaling across offices a lot easier.
The MVC S40 is purpose-built for mid-sized rooms. It includes an AI-enabled video bar with dual-eye camera tracking, wide-angle framing, and auto speaker detection, plus the familiar MTouch controller and MCore mini-PC to run meetings natively without needing external gear. Everything connects over USB and PoE, which keeps cabling simple and installs tidy.
Yealink also offers the RoomConnect platform, which lets you monitor device health, deploy firmware updates, and standardize settings across multiple locations.
Make Spaces Count with the Top Medium Meeting Room Vendors
Most meeting rooms don’t need to impress; they just need to work. Medium rooms especially. These are the spaces people use every day for planning sessions, project check-ins and client calls.
The right setup is crucial. When video starts without delay, when voices come through clearly, and when nobody has to struggle, collaboration thrives. That’s what the top medium meeting room vendors in this guide are aiming for, constant reliability.
If you’re still wondering how to plan for the future of work, these exclusive UC Today resources will help you take the next step:
- Discover the stats: Download our latest UC reports for real data on what’s driving the future of meeting rooms, collaboration, and communication.
- Compare notes: Join the UC community for in-depth conversations and genuine tips on how to overcome meeting room hurdles.
- Try the tech: Add upcoming events to your schedule for an opportunity to explore hands-on demos and meet vendors face-to-face.
- Plan for the future: Use our comprehensive UC Buyer’s guide for top tips on requirement mapping, vendor assessment, and implementation.
Meeting rooms don’t have to be huge or complicated to be valuable. They just need to work for the people who use them, constantly, and without confusion. All you really need is a plan, a little guidance, and support from vendors who understand your needs.
