Cast your mind back to the old days of the conference room. You probably remember the jittery dial-in lines, those crusty ceiling projectors, and the clumsy remote nobody could figure out. For too long, meeting spaces were a patchwork of half-working tools. The top meeting room devices vendors today are changing all that.
Now we have companies offering entire packages of tools for immersive collaboration, from AI-powered microphones, speakers, and cameras, to interactive displays. These systems are keeping hybrid teams connected, productive, and creative, on an incredible scale.
Yet the explosion of options has left plenty of enterprise buyers scratching their heads. There’s a crowded marketplace filled with big promises: AI-powered cameras, slick video bars, clever management platforms. Every vendor insists they’re the ones to trust. In reality, only a handful consistently deliver the dependability and polish that enterprise IT leaders expect.
This guide spotlights the companies shaping the future of meetings. We’ve examined the Top Meeting Room Devices Vendors pushing innovation forward. If you’re looking to create spaces where people actually want to collaborate, this is the shortlist you’ll need.
The Top Meeting Room Devices Vendors
The Top Meeting Room Devices Vendors: Helpful Hardware
We’ve chosen these top meeting room devices vendors for a reason. Some focus on sleek, all-in-one solutions that look as good as they perform. Others are known for rugged reliability or standout audio. No matter your priorities, you’ll find vendors here that you can trust to keep boardrooms, huddle spaces, and conference rooms humming.
Avaya
Avaya knows what happens when meetings fall apart. That’s why their meeting room devices focus squarely on dependability. Avaya Spaces remains the backbone of their strategy, giving teams an easy way to launch video calls and share content.
This platform connects with a range of endpoints, from intelligent meeting room cameras to reliable conference phones. . Business buyers can purchase all-in-one conference room setups designed for a range of space sizes or combine multiple separate solutions into one package.
Avaya’s technology is designed to work well with what you already have too, so you can easily plug in interactive displays and whiteboards. Plus, for IT teams, Avaya OneCloud offers a unified dashboard to monitor rooms and push updates.
Neat
Neat has carved out a niche by designing meeting room endpoints that look as polished as they perform. The Neat Bar Pro uses a trio of cameras to pick out speakers naturally, while the Neat Board combines video, touch collaboration, and whiteboarding in one sleek package.
As one of the top meeting room devices vendors, Neat offers pre-packaged solutions to suit spaces of any size, as well as modular equipment and add-ons, like the Neat Frame. Their Neat Pulse platform is a big draw for IT teams. It lets staff track, update, and troubleshoot devices from a single pane of glass, without complexity headaches.
Neat’s gear arrives certified for Zoom and Microsoft Teams, which means you can unbox, plug in, and get going without fuss.
DTEN
Specializing in all-in-one meeting rooms and video systems, DTEN creates hardware for enterprises, educators, and healthcare professionals across the globe. Their D7X series, especially the Dual 75” model, turns any space into a Zoom Room with giant, interactive displays.
DTEN leans heavily into touch collaboration. You can annotate shared content in real time or brainstorm on the whiteboard, then save everything instantly. The built-in cameras and microphone arrays handle framing and voice pickup automatically, so nobody gets left out.
Alongside screens and video systems designed to work with a range of modern meeting tools, DTEN also offers various accessories and scheduling solutions for modern meeting rooms. Though the partnership DTEN has with Zoom means many of its tools are designed specifically for Zoom Rooms, companies can still access plenty of OS freedom.
Cisco Webex
Cisco has been in video conferencing longer than most. This company isn’t just one of the top meeting room devices vendors, it’s one of the leaders in UC, contact centers, and collaboration. Their meeting room endpoints reflect that experience, blending enterprise-grade reliability with plenty of modern touches.
The Room Kit EQX is one of Cisco’s latest heavy hitters, combining 4K cameras, automatic speaker tracking, and AI-powered noise removal. It’s designed for big spaces where clarity matters.
Everything ties back to Webex Control Hub, Cisco’s central console that lets you oversee devices, push updates, and pull analytics on usage trends. For companies that want deep integrations with calling and contact center tools, Cisco still sets a high bar.
Logitech
Logitech has earned its spot among the top meeting room hardware vendors by sticking to what works: thoughtful design, approachable pricing, and reliable performance.
Their Rally Bar series covers a lot of ground, but the new Logitech Sight has been a standout. It’s a center-of-table camera that captures everyone naturally, solving the classic problem of remote participants staring at the back of someone’s head.
Logitech Sync, their management platform, lets IT monitor health, update firmware, and track usage without leaving the desk. For companies looking to standardize on one trusted brand, Logitech keeps things simple.
Poly
Poly, now part of the HP group, delivers conference phones, business phones, video conferencing systems and headsets to a variety of brands.
The solutions available from the company are designed to fit a range of needs, from supporting hybrid and remote workers, to kitting out full meeting rooms. Poly also has a range of software solutions and support services available for management teams.
AI solutions like NoiseBlockAI works in the background to strip out distractions like rustling papers or hallway chatter, while AI cameras automate framing. On the admin side, the HP Room Assistant App makes setup and monitoring refreshingly straightforward.
Jabra
Another company investing in the age of hybrid work, Jabra, delivers numerous devices and meeting room solutions for businesses of all sizes. Options range from headsets and earbuds to video conferencing cameras and full-room kits. Many of the devices available from Jabra can offer access to enhanced durability, 4K video, and AI optimisation software.
The PanaCast 50 V2 stands out most. It stitches together three cameras into a seamless 180-degree view, so everyone has a seat at the table, even in small spaces. Dynamic Composition uses AI to pick the best view automatically, saving people from fiddling with settings.
Jabra pairs this hardware with a simple dashboard that shows room usage and device health at a glance. Plus, there are solutions for industry and user-specific requirements, such as medical-grade hearing systems.
Display Note
DisplayNote focuses on one thing: making content sharing painless. Their Montage platform turns any screen into a wireless collaboration hub, perfect for spaces where people bring their own devices.
Anyone can walk in, type a code, and start sharing their screen in seconds, with no cables, no downloads, and no drama. It’s an underrated part of a good meeting room device strategy: if content sharing feels clunky, engagement drops fast.
DisplayNote has leaned into hybrid work, adding features like remote annotation and in-meeting chat. If your rooms need an easy, reliable way to share ideas, DisplayNote is worth a look.
Owl Labs
Owl Labs has made a name for itself as one of the top meeting room device vendors looking to consolidate everything you need into one endpoint. Products like the Meeting Owl 3 and now the Metting Owl 4 plus give you a 360-degree camera, speaker, and mic combo that sits in the middle of the table and automatically highlights whoever’s speaking.
It feels almost alive, rotating and framing conversations without any manual input. Owl Connect lets you sync two Owls for bigger rooms, creating a panoramic experience that’s surprisingly immersive.
Setup is about as easy as it gets: plug in the USB cable and you’re ready. For companies who want an approachable meeting room endpoint that feels different, Owl Labs delivers.
Yealink
Yealink has built a steady following among IT teams who appreciate gear that just works. Their MVC S90 system is an all-in-one kit that combines an AI-powered video bar, ceiling microphones, and a touch controller.
Everything is tuned for Microsoft Teams Rooms, so deployment is clean and familiar. The camera does a solid job framing speakers and switching views, even in large spaces.
Yealink also offers the MCore Mini-PC and management tools to keep firmware up to date. For companies looking to standardize Teams Rooms across locations, Yealink hits the right balance of performance and price.
Lenovo
Lenovo might be best known for laptops, but their meeting room devices have matured into some of the most reliable on the market. Alongside desk phones and wireless communication tools, Lenovo also offers AI-enhanced conference room equipment and collaboration tools. The ThinkSmart series features plug-and-play simplicity and security via ThinkShield.
The ThinkSmart Hub Gen 2 is a standout for mid-sized spaces, combining a rotating touchscreen controller and integrated audio. There are plenty of other intelligent tools and kits designed for different sized meeting rooms too.
To accompany the range of devices, Lenovo provides access to various professional services and support solutions. Users can access premium IT support hardware and OEM integration assistance, and software for tracking meeting data.
Bose
Bose has brought its audio pedigree into the world of meeting room devices, and it shows. It’s one of the top meeting room devices vendors for companies that really care about crystal clear sound.
The Videobar VB1 is an all-in-one video bar that handles huddle spaces with ease. Its six beam-steering microphones pick up voices cleanly while dampening background chatter. The 4K camera adjusts framing on the fly, so everyone stays visible without manual tweaking. Bose also has a range of earbuds, noise-cancelling headphones, and wireless headsets to offer modern teams, as well as specialist solutions for different industries.
Bluetooth pairing is a handy bonus, letting teams stream audio directly when the room isn’t being used for calls. The Bose Insights software also allows users to track important usage and performance metrics remotely.
Yamaha
Yamaha has carved out a niche with systems that excel at making voices natural and clear. The ADECIA Ceiling Solution uses a network of ceiling microphones that auto-detect who’s speaking and adjust pickup zones in real time.
It’s a smart approach, especially in flexible spaces where seating changes from meeting to meeting. The system’s DSP cleans up reverb and background noise without feeling artificial. The selection of devices on offer from the company also includes headphones and earphones with AI enhancements and noise-cancelling technology.
Yamaha’s tools work seamlessly with leading UC platforms, such as Microsoft Teams, Cisco Webex Rooms, and Zoom Rooms, too, so you can choose whichever system works best.
AudioCodes
AudioCodes has built a solid following among enterprises that run Microsoft Teams and need hardware to match. Their Room Experience suite combines certified video bars, speakerphones, and SBCs to secure traffic end-to-end.
Their devices are focused on simplicity. Just walk in, tap the touchscreen controller, and you’re live. VoiceAI analytics in the background help IT spot call quality issues before users ever notice. Business buyers can create entire meeting rooms with AudioCodes or purchase plug-and-play solutions for video, audio, and data capture.
An Android-first design for most devices makes it easy to plug AudioCodes systems into existing office setups. Plus, AudioCodes offers fully-featured bundles for companies looking to build out their conference spaces fast.
EPOS
Primarily known for their focus on headsets and speakerphones, EPOS is a leader in audio solutions, and one of the top meeting room device vendors in the world today. They offer plug-and-play solutions like the Expand Vision 5, an all-in-one video bar that blends solid video performance with the clean audio EPOS is famous for.
Its compact design keeps small and mid-sized rooms uncluttered. The built-in camera uses intelligent framing to follow the conversation naturally, so remote attendees feel more engaged. The hardware also works with various conferencing and meeting tools from Google, Microsoft, Zoom, and other companies.
EPOS Manager is a nice touch, it gives IT teams a clear view of device health and firmware across multiple locations.
Crestron
Crestron has long been a heavyweight in room control systems, but their meeting room devices have evolved fast. The Flex series bundles touch controllers, video bars, and smart audio into fully certified solutions for Teams and Zoom.
The Flex Pods bring wireless mics to any table, making it easier to capture clear voices without drilling holes or running cables. XiO Cloud remains one of the strongest management platforms in the market, offering remote configuration and monitoring at scale.
For enterprises standardizing hundreds of spaces, Crestron combines proven reliability with thoughtful innovation.
Shure
Focused on the audio industry, Shure creates headphones, earphones, and intelligent devices for conferencing, meetings, and collaboration. Alongside a range of wired and wireless audio systems, Shure also offers noise-cancelling and sound-isolating headphones, flexible microphones, and complete audio room kits.
For companies searching for the top meeting room devices vendors, options like Shure’s Microflex ecosystem is incredibly versatile. It’s built to handle demanding spaces where audio quality is mission-critical. Ceiling array microphones and IntelliMix DSP work together to capture speech cleanly and remove background noise automatically.
Everything connects over the network, so you can scale up without a tangle of proprietary cables. With strong integrations into Teams and Zoom, Shure lets you keep the focus on the conversation instead of the equipment.
ClearOne
ClearOne has built a reputation for flexible solutions that adapt to almost any room. The Versa Pro CT system is a great example: it pairs a beamforming microphone array with a compact DSP and camera, all designed to work together out of the box.
Setup is refreshingly straightforward. Automatic calibration fine-tunes audio levels for the space, so you don’t have to spend hours tweaking settings.
ClearOne’s COLLABORATE Space platform ties everything together for scheduling and content sharing. If you need a system that just works across different room sizes, ClearOne has a lot of value to offer, in a simple package.
Ready to Upgrade Your Meeting Room Devices?
Building a modern meeting experience doesn’t have to be overwhelming. Even with all the different devices available today, there’s plenty of help out there. At UC Today, we’ve made it our mission to be your trusted guide as you explore the technologies shaping the future of collaboration.
Here’s how you can get started:
- Dive deeper: Download our research reports for fresh insights on trends, benchmarks, and what’s next for meeting room tech.
- Connect with peers: Join our UC Community to learn how other leaders are tackling the same challenges with meeting room setup and management.
- See it in action: Visit upcoming events to test-drive devices and meet vendors face to face. You might even walk away with some cutting-edge samples.
- Plan with confidence: Use our Ultimate UC Buyer’s Guide to walk through every step of the journey, from choosing a UCaaS platform, to purchasing your tech.
The right strategy can turn any meeting room into a place where work gets done, and people actually enjoy showing up. Let’s make it happen together.
